Duty station: Bangkok, Thailand
Initial contract: Two years
Position at (%): 100%
Languages required: English
Experience: At least five years in humanitarian sector, preferably in a regional or headquarter role
Application deadline: 26/11/2021

 About ACT Alliance
ACT Alliance is the largest coalition of Protestant and Orthodox churches and church-related organisations engaged in humanitarian, development and advocacy work in the world, consisting of more than 135 members working together in over 120 countries to create positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. For more details about the general work of ACT, please refer to http://www.actalliance.org/

 ACT Humanitarian Action
One of ACT Alliance’s key strategies is to support an effective humanitarian response by ACT members. This area of work builds on the long history of ACT’s humanitarian work and contributes directly to the strategic aim on human dignity where the application of internationally recognised humanitarian principles and standards helps ensure the protection of human dignity. The humanitarian programme supports the Alliance to demonstrate enhanced efficiency, coordination and timeliness in the humanitarian work, as well as to apply holistic programming approaches around response, preparedness, disaster risk reduction (DDR), climate change, and sustainable development. 

1. Major functions summary

The Humanitarian Programme Officer Asia Pacific supports ACT members and country forums in the region to develop/implement emergency preparedness and response plans, and manages the implementation of the humanitarian mechanism based on the ACT Humanitarian Policy, and integration of holistic programming in humanitarian appeals. She/he works closely with the Secretariat regional and humanitarian team, ACT Alliance members and Forums at the national and regional level.

2. Duties and responsibilities

• Works with the Head of Humanitarian Affairs, Global  Humanitarian  Operations  Manager,  Regional Representative  and  ACT  Reference  Group  on  Emergency  Preparedness  and  Humanitarian  Response  in  developing the ACT Global Emergencies Protocol/standby arrangements, and subsequent establishment of the mechanism at the regional level. 
• Supports the Head of Humanitarian Affairs and Global Humanitarian Operations Manager towards the full implementation of the Humanitarian Response Mechanism and the ACT Humanitarian Policy.
• With the ACT Regional Representative, coordinates with other humanitarian agencies, donors and relevant UN agencies and NGOs at the regional and country levels to advance ACT humanitarian work and promote best practices for emergency response.
• Ensures that a functional monitoring and evaluation, reporting and learning support is provided to national forums and members in the implementation of Appeals and RRFs; leads the humanitarian learning and knowledge management process at the regional level.
• Works with the Head of Humanitarian Affairs, Regional Representative in the management of the ACT Global Emergencies Protocols/standby arrangements.
• Serves as focal person for emergency preparedness and response planning (EPRP) at the regional level, and provides appropriate coordination and capacity building support to country forums and members on EPRP.
• Supports ACT humanitarian advocacy work by engaging with national forums and regional bodies in advancing ACT’s advocacy priorities as embodied in the commitments made at the World Humanitarian Summit, and works closely with the ACT Regional Representative and Head of Humanitarian Affairs in relevant advocacy platforms.
• Ensures regular reporting to the Regional Representative and Head of Humanitarian Affairs.
• Fulfills a quality assurance role by using the CHS to quality check all forum level RRF and Appeal proposals prior to submission to the secretariat for approval
• Provides CHS training and support at forum and member level in line with requirements identified through the development of EPRPs

3. Competences and behaviours

• Committed to the values of ACT Alliance and takes pride in delivering on agreed priorities according to the highest standards individually and as part of a global team.
• Proactively finds innovative and creative solutions, is efficient and reliable, adapts to change and uncertainty, is decisive and acts with integrity.
• Builds effective internal and external relationships, involves others when solving problems and treats others with consideration and respect in an alliance where faith is a key ingredient of people’s lives.
• Passion for building and developing core skills for the role, and contributes knowledge outside of immediate own role.
• Effectively motivates, influences and develops others, drives high performance, inspires people to follow them and acts as a role model.

4. Working relationships

• Reports to the ACT Regional Representative (line management) and Head of Humanitarian Affairs (matrix management)
• Actively liaises with ACT national forums and relevant humanitarian structures within the Alliance.
• Liaises with external organizations, ecumenical bodies, UN, governmental representations and INGO networks relevant to humanitarian issues.

5. Qualifications, skills and experience

• At least five years of humanitarian response experience with an international organization (preferably a combination of field and headquarters programme management experience)
• Excellent knowledge of humanitarian issues, policies, principles and standards, major global actors, and humanitarian coordination mechanisms.
• Experience in DRR, preparedness, LRRD (linkage between Relief, Reconstruction and Development) and/or resilience programming an advantage.
• Familiarity with the role of faith-based actors in humanitarian response.
• Regional experience in Asia and the Pacific an asset; existing work/residency permit or ability to secure a permit in Thailand an advantage
• Good knowledge of major back donor requirements for funding and reporting.
• Ability to work flexibly and independently in a networked working environment.
• Excellent writing skills and an ability to communicate clearly and respectfully; superior time management and organisational skills.
• Fluency in the English language, with demonstrated written and analytical skills. Working knowledge of French, Spanish or other languages is an asset.

HOW TO APPLY
Interested and qualified candidates should send their CV and a cover letter, in English and by email only, to recruitment@actalliance.org by 24.00 CET 26/11/2021. Please put “HPO-Bangkok” in the subject line and name you documents (attachments): “Firstname lastname CV” and “Firstname lastname Cover letter”. Female candidates are strongly encouraged to apply.

ACT adheres to the SCHR misconduct scheme https://www.schr.info/the-misconduct-disclosure-scheme. As such, ACT will contact the current and/or former employer of the preferred candidate as part of reference checking, asking them to fill in a Statement of Conduct. When applying for this position, please confirm in the body of the email that you give your consent to ACT asking your current/former employer for a Statement of Conduct should you be the preferred candidate and that you will provide the contact details of the relevant HR person/department that can provide such a statement.

 Please note that only shortlisted applicants will be contacted.

For ToR see: JD HPO-Bangkok

Director, Joint Office Diakonie Katastrophenhilfe (DKH) / Lutheran World Federation (LWF) / Norwegian Church Aid (NCA) in Haiti (& LWF/NCA Representative)

Contract duration: until Dec 31st 2022 with possibility of extension, subject to renewal of cooperation Memorandum of Understanding (MoU) between DKH, LWF and NCA

Location: Port-au-Prince

Status: Family Posting

Starting Date: depending on COVID travel measures

Deadline for application: 13 January 2021

LWF World Service

LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.

For additional information, please see www.lutheranworld.org/WorldService.

In Haiti, the Lutheran World Federation, Diakonie Katastrophenhilfe and Norwegian Church Aid work in collaboration in a Joint Office. This current appointment is on behalf of all three organisations. It has been agreed that LWF will act as the formal employer of the Joint Office Director on behalf of all the agencies. The Joint Office Director also holds the legal representation of LWF/NCA.

DKH and NCA are fellow ACT members and LWF related agencies. The collaboration is governed by an MoU and by a Shared Service Agreement (SSA). This post therefore bears responsibilities vis à vis all three agencies on joint and shared matters, reporting to the other members of the Steering Committee (as defined by the MoU).

The role of the Joint Office Director is defined by this current job description and also by the annexes to the MoU which differentiate the respective responsibilities of the postholder vis à vis the component parts of the Joint Office (JO, DKH, LWF/NCA) and the JO Associate Director (DKH Head of Mission).

Basic Purpose

The JO Director provides leadership for the DKH/LWF/NCA Haiti Joint Office and – within that wider collaboration – additionally supervision of the more closely integrated LWF/NCA component. Key challenges as the Joint Office enters this next phase are:

To ensure a mutual and complementary relationship with the Associate Director leading to cohesion and strong performance of the Joint Office and harmonization of expertise and expectations between its constituent parts.

To secure significant additional funding in order to build the scope and scale, in line with the aspirations shared by all three organisations in entering into this collaboration.

To strengthen programme quality, including improved compliance in terms of financial and programmatic management and reporting, and control of overhead costs.

To strengthen the capacity of the Joint Office and of local implementing partners.

The JO Director ensures the overall process of elaboration, implementation, monitoring and evaluation of the Joint Strategic Plan of DKH/LWF/NCA in Haiti consistent with the strategic pillar leads in-country and the wider strategic direction of all three agencies.

Supervisor

For leadership and responsibilities related to the Joint Office, the Joint Office Director reports to the Head Office members of the Steering Committee. The JO Office Director is supervised in terms of formal employment accountability by the LWF Regional Program Coordinator who exercises this duty-of care function on behalf of and in the interests of all the agencies collaborating in the Joint Office.

Required Qualifications

University degree or equivalent in development studies, agriculture, economics, social science or other relevant field.

Knowledge and Experience

Significant working experience at management level in humanitarian assistance and/or development-oriented programs within an international environment and preferably with church-related or non-governmental organizations.

Strong fundraising and networking capacity and experience with proven results.

Strong understanding of the Haitian context, and commitment to addressing underlying issues of justice and human rights.

Significant knowledge and experience of humanitarian assistance, sustainable development, advocacy and human rights-based programs.

Knowledge and experience of cooperation with United Nations, EU/ECHO, governmental agencies and international institutions, and ability to network and build external relations.

Strong commitment to the Act Alliance Code of Conduct and the LWF Staff Code of Conduct; experience and ability to create safe and in all ways non-discriminatory working environments

Strong leadership, breadth of vision, and analytical skills.

Demonstrated organizational, management and supervisory skills.

Team-oriented, flexible, with warmth and a strong relational approach.

Excellent listening and communication skills.

Ability to adjust strategically to a changing context.

Broad knowledge of ACT Alliance, LWF, member churches and related agencies.

Language Skills

English required: advanced written and oral skills

French required: fluent written and oral skills

Haitian Creole desirable: fluent written and oral skills

LWF Core Skills

Analytical thinking – Advanced level

Achieving results – Expert level

Accountability – Expert level

Initiative – Expert level

Leadership – Expert level

Working effectively with others – Advanced level

LWF Functional Skills

Project management – Expert level

People management – Expert level

Stress management – Advanced level

PMER – Advanced Level

Communication – Expert Level

Training / Capacity Building – Advanced level

Stakeholder Management – Expert Level

Main duties

On Leadership (15%)

Provides overall leadership to the Haiti Joint Office, guiding it in the face of a changing country context and funding situation, reporting to the Steering Committee as defined by the MoU.

Promotes, implements and upholds the vision, mission, core values and objectives of the collaborating agencies.

Participates in the Steering Committee and in its consensus decision-making, providing the agenda and relevant reporting, and facilitating meetings (see SC ToR).

Establishes a mutually respectful and harmonious working relationship with the JO Associate Director.

Together with the JO Associate Director, ensures the overall cohesion of the JO by harmonising procedures and enhancing cooperation and collaboration among the units and teams in the JO.

Exercises leadership in the formulation, development and implementation of the strategy of the Joint Office.

Creates an environment which values the importance of timely and quality reporting.

Exercises leadership of the LWF/NCA component within the Joint Office, as defined by the MoU, its annexes, and by bilateral agreements between LWF and NCA.

Leads on other specific tasks related to ensuring the cohesion of the JO and its various constituent parts, as agreed in the MoU and related documents and/or as mutually agreed with the JO Associate Director.

Facilitates and actively seeks to sharpen the profile of DKH/LWF/NCA as international humanitarian development and/or human rights organizations through continuously striving to develop, enhance and improve the program and strategic approaches a laid out in the joint strategy.

Ensures effective leadership in all aspects of the relevant accountability frameworks relating to the Joint Office as defined by the MoU and the complaints handling policy of the JO, ensuring cohesion, coordination and consistency; these frameworks include, inter alia, the LWF Staff Code of Conduct regarding Abuse of Power and Sexual Exploitation, Fraud and Corruption.

Participates in and supports national and regional networks relevant to the Joint Office strategy for the country.

Heads and ensures the effective coordination, communication and operation of the Joint Office.

Exercises leadership regarding developments in the wider collaboration between ACT agencies in Haiti; oversees the collaboration (administrative, programmatic and other) with different agencies (including Christian Aid, BfdW) within the wider ‘shared office’.

Deputises for the JO Associate Director in an acting capacity when s/he is temporarily absent, on leave etc. (this applies to items related to the cohesion of the JO, external representation etc.; signatory power remains with other appropriate colleagues).

On Management (20%)

Ensures harmony, coordination, cohesion and synergy across all areas of the Joint Office, working with the Associate Director and other colleagues.

Ensures that management and coordination systems strengthen the smooth implementation of programmatic work and facilitate learning and capacity building in the Joint Office.

Ensures and enables strengthened programme quality, including improved compliance in terms of financial and programmatic management and reporting, and control of overhead costs.

Is responsible for the planning, supervision, implementation, monitoring, documentation, administration and evaluation of the LWF/NCA component of the Joint Office in accordance with LWF World Service policies and the MoU.

Ensures cohesion and coordination of reporting and PMER for LWF/NCA, working with PMER and Program colleagues.

On Human Resources (20%)

Acts as the direct supervisor of the LWF/NCA Program Manager and Finance Manager, the Logistics, Administration and Security Manager, the Human Resources Officer, and other LWF/NCA staff and other management colleagues (as defined by the MoU and matrix organigram).

For other staff across the JO, acts in accordance with the cooperation/collaboration and line management/technical supervision as defined by the matrix organigram (annex to the MoU).

Develops staffing plans and supervises all matters pertaining to LWF/NCA personnel.

Ensures that LWF/NCA recruitment is gender-sensitive with the goal of gender balance within the staff, both in terms of numbers and levels of responsibility and ensuring that the skills of national staff are developed and utilized to the fullest extent possible for the furtherance of the program, and that gender-sensitivity is reflected as part of cohesion and coordination across the Joint Office.

Prioritizes staff development and continual learning for staff and, as applicable, implementing partners and ACT Alliance members.

Ensures overall cohesion and coordination of the roles of all the staff of the Joint Office.

Ensures that new Joint Office staff are provided with induction, set up by HR, with regard to principles, CoC and the spirit of the Joint Office, and that delegation is given to the respective unit/section for more detailed orientation.

As the JO Associate Director, supported by the DKH Berlin Security Advisor, is the lead for JO on security, the Joint Office Director will supervise the implementation and act according to the responsibilities laid out in Annex 6 of the SSA.

On Fundraising and Finance (15%)

Secures significant additional funding on behalf of all three agencies, in order to build the scope and scale of the JO, in line with the aspirations shared by all three organisations in entering into this collaboration.

Actively engages in negotiations with UN agencies, EU regional offices, embassies, ACT and other potential additional funding sources in order to maximize local fund-raising, in the interests of the Joint Office.

Follow up of the drafting and extension of various Shared Service Agreements (SSAs) with the different parties sharing the office (i.e. BfdW, DKH, Christian Aid) and the required financial billing.

Ensures strengthened compliance, timeliness and precision of financial management and reporting for the LWF/NCA component.

Ensures the complementarity and close working relations of finance, operations, and program units.

Supervises the implementation of approved LWF/NCA projects within the agreed budgets and subject to the availability of funds, including timely reporting and auditing.

Ensures that the finances of the LWF/NCA component of the Joint Office are properly managed, reported and audited in a timely and accurate fashion, with effective internal control systems to promote financial accountability, and ensures that the financial transactions are conducted in accordance with the relevant LWF World Service procedures.

Ensures LWF/NCA procurement activities are in line with the relevant procurement manual used by the Joint Office, and are consistent with LWF procurement standards.

On Program (20%)

Enables cohesion and coordination between all programs of the Joint Office, led by the respective Program leads for DKH and LWF/NCA.

Directly supervises the LWF/NCA Program Manager and ensures coordination with the DKH Program Unit.

Ensures the cohesion of emergency response of the Joint Office according to the developed EPRP and the policies, guidelines and agreed roles of the different units of the Joint Office, and in line with the guidelines, policies and procedures of the ACT (Action by Churches Together) Alliance, specifically concerning the Code of Conduct and the Sphere Project and the CHS commitments, and those of the specific donors.

Ensures LWF/NCA programming follows a clear integrated, rights-based empowerment approach, and makes full use of local rights-based action linked to global leverage to provide clear added-value and funding.

Ensures that the following are an integral part of LWF/NCA program measures, and that these are considered as part of the cohesion and coordination of programming across the Joint Office:

Gender sensitivity and environmentally sound approaches.

Partnership and collaboration with, and accountability to, communities and primary focus groups.

Ensures that timely, accurate and relevant reports are submitted according to grant agreements for the LWF/NCA program.

Undertakes periodic field monitoring of programs.

On Relations (10%)

Carries out external representation and advocacy on behalf of and in the name of the JO, as mutually agreed with the JO Associate Director and based on shared positions reflecting the views of all the agencies.

Ensures excellent external relations in order to profile the JO as a respected actor, and secure additional funding, sharing external representation as appropriate with the Associate Director and other colleagues.

Maintains a close working and consultative relationship with churches and other appropriate ecumenical and/or faith-based partners through frequent informal coordination and collaboration.

Plays an active role in the Action by Churches Together (ACT) Alliance forums, ensuring participation in strategic discussions, and providing support where possible. Maintains close communication and cooperation with ACT Alliance and related agencies and their local and regional offices.

Plays an active role in key NGO and civil society networks in Haiti.

Maintains the requisite consultative relationships with the relevant governmental authorities, national organizations and coordinates contacts with voluntary agencies engaged in rendering assistance related to the program objectives.

Fosters and maintains good coordination and collaboration with international and bilateral cooperating and co-financing partners, including with U.N., EU/ECHO, governments and their agencies, embassies and other international and national NGOs.

Fosters relations and programmatic collaboration with other agencies and actors in the region.

Other duties

As may be agreed by the Steering Committee in consultation with the post-holder.

Major Challenges

Key challenges as the Joint Office enters this next phase are to ensure a mutual and complementary relationship with the Associate Director leading to cohesion and strong performance of the Joint Office and harmonization of expertise and expectations between its constituent parts; to secure significant additional funding in order to build the scope and scale, in line with the aspirations shared by all three organisations in entering into this collaboration; to strengthen programme quality, including improved compliance in terms of financial and programmatic management and reporting, and control of overhead costs; and to strengthen the capacity of the Joint Office and of local implementing partners.

Applicants are required to uphold the core values of our organization.

To apply, please click on the following link:

https://lutheranworld.recruiterbox.com/jobs/fk0ujur?cjb_hash=O_DQIb50&apply_now=true

Location:                                                                                Home-based

Type of Contract:                                                                  Individual Contract

Languages required:                                                            English; Spanish and/or French (benefit)

Starting Date:                                                                        11 January 2020

Duration of Contract:                                                            60 days over 4-month period

Deadline for applications:                                                    15 December 2020

Programme Description

ACT Alliance is the largest coalition of Protestant and Orthodox churches and church-related organisations engaged in humanitarian, development and advocacy work in the world. It consists of 138 members working together in over 120 countries to create positive and sustainable change in the lives of poor and marginalised people, regardless of their religion, politics, gender, sexual orientation, race or nationality, in keeping with the highest international codes and standards.

Gender Justice is one of the milestones identified in ACT Alliance’s current global strategy. In order to achieve this milestone, ACT created a Gender Programme whose primary objective is to enable the coalition to become a leading faith-based alliance speaking out on gender justice. Through the programme, ACT is also seeking to develop structures and processes that will deliver a strong record of results and effective programming that respond to intersecting inequalities.

The Government of Sweden, through Sida (Swedish International Development Cooperation Agency), has agreed to fund ACT’s Gender Programme for a three-year period through its Strategy for Global Gender Equality and Women’s and Girls’ Rights. Sida’s funding will be used to support the capacity of the Gender Programme and of ACT Member organisations through focus on four programmatic outcomes.

ACT would like to engage a consultant with gender expertise to carry out a number of tasks needed for the development of a baseline assessment for the programme, as described within the Terms of Reference below.

Scope of Consultancy

ACT Alliance’s structure is unique, with national, sub-regional and regional forums that bring local, national, regional and international church-related organisations to work together under the same principles and standards, bringing different skills and expertise to support each other and leverage collective action in humanitarian, development and advocacy engagement. Thanks to the presence of national ACT forums in over 50 countries, and of its global secretariat in several strategic locations (Geneva, New York, Nairobi, Bangkok, Amman, Brussels, Toronto and San Salvador), ACT Alliance is able to bring local and regional concerns to the global arena. Conversely, global trends and development can be transmitted to the regional and national levels using these structures.

With a view to furthering and ensuring ACT’s global gender justice policy and advocacy capacity in the temporary absence of key staff, the consultancy will require closely working with ACT Alliance key Gender Justice member colleagues and close engagement with the voluntary Reference Group structures. The work of the consultant will primarily contribute to the following outcomes:

• Outcome 1: Enabling and mobilising ACT Alliance members’ commitment to promote changes in attitudes and structural arrangements towards a more gender just distribution of power;
• Outcome 3: Use its unique position and networks to act as a global progressive force for gender justice, contributing to the SDGs and connecting the national to the regional and global levels.

More specifically, the support will focused on:

1. Global advocacy towards (virtual) policy fora in early 2021

• Namely the Commission on Population and Development (CPD) and Commission on the Status on Women (CSW) 2021 (virtual).

This will include support to:

• Organise or co-organise all ACT Alliance side/parallel events’ logistics with speakers and main organisers
• Coordinate with ACT Alliance Gender Justice communications for effective (and safe) communication of ACT position
• Prepare oral statements (in collaboration with ACT Secretariat and ACT member organisation colleagues)
• any virtual “participation/delegation” and logistics
• work on digital security of delegates (and other ACT members)
• Coordinate with other ACT members sending own delegations and sponsoring events
• On-going support to the General Secretary’s representative role (ensuring smooth process with ACT Gender Justice Reference Group inputs and message harmonisation).

2. Coordinate meetings between task groups and ensure close communication with the reference group

This will include support to:

• Regular meetings as needed with task groups for Policy and Advocacy (incl. CSW planning) and CPD/SRHR
• Organise or co-organise one task group meeting with each of the other groups during Q1: Transformative Masculinities, GBV/16Days, and LGBTQI.

Approach and Methodology

The Consultant is expected to work closely and collaboratively with the ACT Global Gender Justice Programme core team (coordinator, manager, communications) as well as the ACT EUNO office, Gender Justice Reference Group, its members and structures, in particular the task groups on Policy and Advocacy and CPD/SRHR. The Consultant will do so as per the programme’s logical framework, and all existing documents and statements. The Consultant’s approach is expected to include, but is not limited to, the following:

• A review of existing documents, public statements, logical framework, past planning documentation (including lessons learned), etc.
• Coordinate meetings between task groups and ensure close communication with the reference group.

Expected Deliverables

1. A final report
2. Oral statement for CPD and CSW (written with others)
3. Draft (digital) delegation materials for CPD and CSW
4. Workshop (with security lead) on digital security related to events around CPD and CSW
5. ACT Alliance side/parallel events organised and successfully conducted.

Required Skills and Experience

• Demonstrable expertise on gender justice, especially in relation to faith-based organisations and faith-based approaches;
• Listener and highly cooperative;
• Effective facilitation of discussions and meetings;
• Ability to write high quality, clear, concise reports and advocacy/policy statements in English – working knowledge of French or Spanish an asset;
• Excellent logistical skills;
• Strong computer and virtual meeting including experience using Microsoft Word, Skype, Zoom (and Microsoft Teams, Salesforce, an asset);
• Sets priorities, meets deadlines and manages time efficiently;
• Highly organised and detail oriented.

Reporting

The consultant will work in collaboration with the Gender Programme team and report to the ACT Gender Justice Programme Manager.

Timeline

The consultancy is expected to be conducted over a period of four months based on 60 working days. The starting date is anticipated to be 11 January 2021.

Application Process

ACT will evaluate the following documents:

1. Expression of interest outlining how the work will be developed and the understanding of the Terms of Reference and expectations of the assessment;
2. Copy of CV.

All documents must be submitted via email to: elaine.neuenfeldt@actalliance.org by 15 December 2020.

 About ACT Alliance

ACT Alliance is a coalition of more than 135 churches and affiliated organizations working together to create positive and sustainable change in the lives of poor and marginalized people regardless of their religion, politics, gender, sexual orientation, race or nationality. ACT Alliance is supported by 30,000 staff from member organizations and mobilizes about USD 3 billion for its work each year in three targeted areas: humanitarian assistance, sustainable development and advocacy action. The global ACT Alliance Secretariat is based in Geneva Switzerland, Amman Jordan, Bangkok Thailand, Brussels Belgium, San Salvador El Salvador, Nairobi Kenya, New York US and Toronto Canada. The Secretariat supports the work of ACT forums and members by fulfilling key functions of connecting, facilitating, promoting and leveraging the work of members and ACT national and regional forums. For more details about the general work of ACT, please refer to https://actalliance.org/

Major functions

The Advocacy and Development Policy Manager coordinates and supports the ACT Alliance advocacy and policy work.

Duties and Responsibilities

• Enables, supports, quality controls and develops capacity of ACT Forums’ and members’ collaboration in advocacy, based on the ACT global strategy.
• Liaises with the General Secretary, Director of Programmes and the thematic programme managers (climate justice, migration and displacement, peace and human security, gender justice, emergency preparedness and humanitarian response) on the advocacy elements of their portfolios, and coordinates and quality controls advocacy elements of these portfolios.
• Ensures appropriate global level relations for successful advocacy and development policy work.
• Coordinates, supports, and quality controls advocacy statements of the ACT Alliance globally and of ACT Forums, and prepares them for approval by the relevant persons or bodies.
• Liaises with the Director of Communications/communications staff to ensure global visibility to key advocacy messages.
• Liaises with regional advocacy structures and supports Regional Representatives to advance ACT advocacy agenda regionally.
• Supports and enables ACT humanitarian advocacy, as well as ACT advocacy and policy development in key transformative development policy issues, especially climate justice, and including 2030 Agenda for sustainable development, religion and development, development effectiveness, financing for development, in division of labour with the Director of Programmes, the Head of Humanitarian Affairs, the United Nations Representative, and the Regional Programme Officers.
• Supports and enables ACT members’ collaboration in sustainable development, and Communicates with members, partners and relevant institutions on ACT Alliance engagement.
• Supports the ACT Advocacy and Policy Reference Group as a Secretariat co-focal point.
• Represents ACT Alliance in the ACT EU Policy and Advocacy Group (PAG) and serves as the alliance’s main contact for ACT EU advocacy work.
• Supports the General Secretary and Director of Programmes in external representational roles.
• Is a member of the ACT Secretariat Global Leadership Team, and advises the Core Management Team as requested.

 Competences and behaviours

• Committed to the values of the ACT Alliance and takes pride in delivering on agreed priorities according to the highest standards individually and as part of a global team. 
• Proactively finds innovative and creative solutions, is efficient and reliable, adapts to change and uncertainty, is decisive and acts with integrity.
• Builds effective internal and external relationships, involves others when solving problems and treats others with consideration and respect in an alliance where faith is a key ingredient of people’s lives.
• Passion for building and developing core skills for the role and contributes knowledge outside of immediate own role.
• Effectively motivates, influences and develops others, drives high performance, inspires people to follow them and acts as a role model.

Working relationships

• Liaises with ACT members engaged in global level advocacy.
• Liaises with the external stakeholders (UN agencies, governmental representations, INGO networks and INGO peers).
• Liaises with ecumenical bodies and networks relevant to advocacy work.
• Advises and supports the General Secretary and the Director of Programmes.
• Advises and supports the ACT Regional Representatives.
• Liaises with and coordinates Global Programme Managers on advocacy elements.
• Liaises with ACT communications team on advocacy work.
• Reports to the Director of Programmes.

Skills and experiences

• A minimum of seven years of relevant work experience, a minimum of five in international context.
• Highly developed interpersonal and communications skills including influencing and negotiating.
• In-depth knowledge of advocacy issues relevant to the ACT Alliance.
• Ability to analyse rapidly changing operational contexts and policy developments and to see opportunities emerging.
• Ability to work flexibly in a networked working environment.
• Good understanding of ecumenical context and relevance of churches and faith-based actors in humanitarian relief, development cooperation and advocacy for justice.
• Relevant academic degree; preferably specialized training in advocacy.
• Excellent command of English language, working knowledge of French or Spanish an asset.

HOW TO APPLY

Interested and qualified candidates should send their CV and a cover letter, in English and by email only, to recruitment@actalliance.org by Friday 5 December 2020. Please put “Global Advocacy and Development Policy Manager” in the subject line and name you documents (attachments) “Firstname lastname CV” and “Firstname lastname Cover letter”. Female candidates are strongly encouraged to apply.

ACT adheres to the SCHR misconduct scheme https://www.schr.info/the-misconduct-disclosure-scheme. As such, ACT will contact the current and/or former employer of the preferred candidate as part of reference checking and ask for a misconduct statement. When applying for this position, please confirm in the body of the email that you give your consent to ACT asking your current/former employer for a misconduct statement should you be the preferred candidate and that you will provide the contact details of the relevant HR person/department that can provide such a statement.

Programme Description

ACT Alliance is the largest coalition of Protestant and Orthodox churches and church-related organisations engaged in humanitarian, development and advocacy work in the world, consisting of 136 members working together in over 120 countries to create positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards.

Gender Justice is one of the milestones identified in the current ACT Alliance Global Strategy. In order to achieve this milestone, ACT has created a Gender Justice Programme with a primary objective to enable the coalition to become a leading faith-based alliance speaking out on gender justice. Through the programme, ACT is also seeking to develop structures and processes that will deliver a strong record of results and effective programming that respond to intersecting inequalities.

The Government of Sweden, through Sida, has agreed to fund ACT’s Gender Programme for a three-year period through its Strategy for Global Gender Equality and Women’s and Girls’ Rights. Sida funding will be used to support the capacity of the Gender Programme and of ACT Member organisations through focus on four programmatic outcomes.

Scope of Consultancy

The Gender Justice Programme would like to better highlight the stories of community members impacted by the Gender Justice work undertaken by ACT members, as well as facilitate the sharing of internal lessons and experiences of carrying out gender justice work around the world.

ACT Alliance’s structure is unique, with national, sub-regional and regional forums that bring local, national, regional and international church-related organisations to work together under the same principles and standards, bringing different skills and expertise to support each other and leverage collective action in humanitarian, development and advocacy engagement. Thanks to the presence of national ACT Forums in over 50 countries, and of its global secretariat in several strategic locations (Geneva, New York, Nairobi, Bangkok, Amman, Brussels, Toronto and San Salvador), ACT Alliance is able to bring local and regional concerns to the global arena. Conversely, global trends and development can be transmitted to the regional and national levels using these structures.

With a view to make more video and publication resources accessible to our members and the interest the public on both public platforms as well as internal learning platforms, the global gender justice programme seeks (a) consultant(s) to assist with the:

• transcription, translation, and sub-titling of 10 current videos of 3-7 minutes
• The transcription, translation, and sub-titling of 10 or more videos still in production (3-5 minutes)
• the editing and summarising of 5 one to one and a half hour webinars (‘creating a highlight’ reel of main points in collaboration with the programme team)
• the editing of three 3-5 minute introduction videos (from 30 minutes of footage each) with subtitling
• the editing assistance as well as translation and sub-titling of three 3-5 minute stories (from approx. 30 minutes - 1 hour each of footage). See examples: https://actalliance.org/act-assembly-posts/a-gender-focus-in-the-rohingya-response/
• The translation of various written resources (2.5 days)

Approach and Methodology

The Consultant is expected to define an approach and timeline to the work in collaboration with the programme team and expected to include the following, but not limited to:

• handbrake subtitles, subtitle edit download, or equivalent to produce .str files
• video editing software (ACT Alliance cannot support software licenses)
• timestamped transcriptions
• Edited videos of highest quality and all organised raw footage (for any possible future use)

Scope of Work

The consultant will be expected to lead on the following tasks in collaboration with the ACT Alliance Communications Officer and the Gender Justice Programme team.

• Develop a timeline and action plan.
• Meet with ACT staff to present methodology.
• Transcribe existing videos and provide translations and subtitles in .Str files.

Expected Deliverables

• Transcriptions of approx. 20 videos
• Translations/subtitles (in .str files) for 26 videos (3-7 minutes)
• Summaries and the translated summaries of five past webinars summarizing
• 5 highlight reels from past seminars with the subtitles
• 3 edited videos of “stories”
• Translation of publications (approx. 2.5 days )

Required Skills and Experience

• language and translation skills
• translating documents and subtitles properly, ensuring high standard of accuracy, and maintaining the spirit, context of texts and spoken language
• ensuring quality, technical language and nuances of the original version, using precise, clear and proper terminology;
• professional video editing experience
• experience with transcription
• subtitling experience
• experience with gender justice related programming is a benefit

Reporting

The consultant will work in collaboration with the Gender Programme team and report to the ACT Gender Justice Programme Manager.

Timeline

The project is expected to be conducted over a period of two-three months based on 8 (or negotiated) working days. The starting date is anticipated to be 15 October 2020.

Application Process

ACT will evaluate the following documents.

1. a) Expression of interest outlining how the consultant meets the selection criteria and their understanding of the Terms of Reference and expectations of the assessment;
2. b) A budget proposal;
3. c) Copy of CV;
4. d) Previous work example;
5. e) Any recommendations from previous work (optional).

All documents must be submitted not later than 7 October  2020 via email to: daniela.varano@actalliance.org.

Deadline for Application: 09 October 2020

About ACT Alliance

ACT Alliance is a coalition of more than 135 churches and affiliated organizations working together to create positive and sustainable change in the lives of poor and marginalized people regardless of their religion, politics, gender, sexual orientation, race or nationality. ACT Alliance is supported by 30,000 staff from member organizations and mobilizes about $3 billion for its work each year in three targeted areas: humanitarian assistance, sustainable development and advocacy action. The global ACT Alliance secretariat is based in Geneva Switzerland, Amman Jordan, Bangkok Thailand, Brussels Belgium, San Salvador El Salvador, Nairobi Kenya, New York US and Toronto Canada. Across all its offices, the Secretariat supports the work of ACT forums and members by fulfilling key functions of connecting, facilitating, promoting and leveraging the work of members and ACT national and regional forums. For more details about the general work of ACT, please refer to https://actalliance.org/

Major functions

The Director of Operations leads the secretariat’s work in the areas of Finance and Administration which includes the Human Resources (HR) functions, as well as that of IT systems and platforms. Furthermore, the function leads the Secretariat’s work on Quality and Accountability, Membership Management and coordinates the work on Resource Mobilization and donor relationship. The Director of Operations is the Secretariat and Alliance focal point for complaints.

Duties and Responsibilities

• Ensure that the ACT governance and management have in place all relevant policies and procedures enabling sound management of finances and human resources within ACT secretariat
• Establish guidelines for budget and forecast preparation, prepare and manage the annual budget in consultation with the Core Management Team (CMT)
• Develop and maintain timely and accurate financial statements and reports in accordance with contract agreements with funders and generally accepted accounting principles (GAAP)
• Support the CMT in developing and implementing performance management systems and staff development
• Develop and monitor risk management policies and procedures to ensure that financial, programmatic and organizational risks are minimized
• Continuously develop and maintain sustainable, predictable and effective funding mechanisms to the Secretariat and coordinate donor relations to ensure appropriate financial stability of the Alliance
• Oversee and supervise the HR administrative function of the organization, including property and facility management, safety at work, provision of furnishings and equipment necessary for effective operations
• Ensure that the staff is informed, fully understand and comply with staff rules and regulations of the alliance
• Lead the development and implementation of the membership strategy and policy
• Lead the quality and accountability work in the Alliance, including complaints handling
• Enables a culture of learning throughout the alliance, fostering learning communities, enabling learning spaces, facilitating linkages and promoting learning tools and resources
• Builds synergies between ACT members in capacity development, quality and accountability
• Is a member of the ACT Secretariat Core Management Team and the Global Leadership Team

Competences

Committed

• Committed to the values of the ACT Alliance and takes pride in delivering on agreed priorities according to the highest standards individually and as part of a global team

Personal Effectiveness

• Proactively finds innovative and creative solutions, is efficient and reliable, adapts to change and uncertainty, is decisive and acts with integrity

Working with others

• Builds effective internal and external relationships, involves others when solving problems and treats others with consideration and respect in an alliance where faith is a key ingredient of people’s lives

Passionate

• Passion for building and developing core skills for the role and contributes knowledge outside of immediate own role

People leadership

• Effectively motivates, influences and develops others, drives high performance, inspires people to follow them and acts as a role model

Working relationships

• The Director of Operations establishes and cultivates relations with staff within the decentralized Secretariat
• He/she will liaise with and report to the General Secretary and manage the Secretariat Finance and Operations Team
• The Director of Operations will work closely with his/her colleagues in the CMT, the regional representatives, as well as the Head of Policy and Advocacy, the Head of Humanitarian Affairs and the UN Representative in New York
• Externally, the Director of Operations will liaise with the ACT Governing Board and relevant ACT members in connection with managing member relations and administration. He/She will also liaise with both external and internal donors.

Skills and experiences

• Minimum of 10 years of experience in a finance and operations management role, including an international role
• Relevant degree in finance administration, human resources, general management or business administration
• Technical skills in all aspects of financial management, administration and HR including adequate knowledge of Swiss human resources legislation
• Demonstrated ability to work in multi-cultural environment and/or multi-locational settings using a collaborative approach
• Proven ability to set clear priorities and handle challenging workloads
• Qualified user of financial management and information management systems and applicable administration software packages
• Excellent written and verbal communication skills, fluency in English and good working knowledge of French
• Working experience in a faith-based or ecumenical organization is an asset

TO APPLY

Interested and qualified candidates should send their CV and a cover letter, in English and by email only, to recruitment@actalliance.org by Friday 9 October 2020. Please put “Director of Operations” in the subject line and name your documents (attachments) “Firstname lastname CV” and “Firstname lastname Cover letter”. Female candidates are strongly encouraged to apply.

Human Resources Assistant

Office for Human Resources, Department for Planning and Coordination

Starting date: preferably 1 August 2020

Deadline for applications: 15 June 2020

Rate of activity: 100%

It should be noted that this position is a local hire.

Content of the position

Purpose

Within a team of five and reporting to the Head of HR, the incumbent will contribute to achieving HR objectives, participate in updating guidelines and policies, nurture and maintain good working relationships and positive approach to staff members.

Required qualifications

Conversant in Office Suite, website postings and HRIS use.

Additional Study and Experience

Successful experience of at least 3 years in HR assistance / administration.

Proven active contribution to HR projects (design to implementation).

Experience in an international environment, preferably within a faith-based or not-for-profit organization.

Intercultural experience.

LWF Core Skills

Working effectively with others      level expert

Required Skills

Attention to detail                          level advanced

Position Environment and Dimensions

With a focus on Geneva based 70+ staff members and as a backup to the other HR Assistant dedicated to field international staff, the incumbent mainly interacts:

Internally, with the OHR team, with all Geneva staff members and supervisors, with the Office for Finances, the IT coordinator and events’ organizers.

Externally, interacts with member churches and other seconding bodies on contractual issues, with insurance broker, with applicants to LWF vacancies and their references. Deals with service providers regarding time control tool and advertisement websites.

Main duties

HR Administration

Establishment, monitoring and overview on all contractual documents for Geneva based staff, Geneva hired consultants, seconded staff, trainees and volunteers;

Follow up on probation periods and other deadlines;

OHR related payments (invoicing);

Time management and follow up regarding absences and vacation (currently Mobatime tool);

Recording and follow up on staff training requests, performance reviews, etc;

Advising Geneva based staff on HR regulations, guidelines and policies;

Follow up on end of contract’s settlements;

Establishment of work attestations and certificates;

Enrolment of LWF events participants in health insurance.

Recruitment and Hiring

Coordination for an organized and comprehensive recruitment process:

Vacancy advertising;

Collection and follow up of applicants' documents in the Application Tracking System (Recruiter Box);

Organization and logistics related to the selection process: invitation and organization of interviews, travel arrangements, accommodation, reimbursement of expenses, reference checks, contract offer;

Organization of new staff’s arrival and arrangement of the workplace, email, connectivity.

Induction

Coordination with departments for the induction process;

Ensure announcements are done as appropriate;

HR briefing on LWF regulations, guidelines and policies;

Support new staff’s induction process.

HR Projects

Pro-active contribution to:

HR projects;

Updates / upgrades of HR tools, templates and processes and alignment between field and HQ where possible;

Establishment / revision of regulations, guidelines and policies.

Information, Reporting and Data Management

Filing / archiving both paper and electronic documents / personal data;

Responsible for posting HR communications (SharePoint / LWF website);

Administration and maintenance of HR data and metrics:

Staff time management system;

HR/LWF directories / organograms;

HR indicators, reports and repository of HR forms and documents;

HR compliance, case and trends reporting;

Follow up on training.

Special duties

As may be assigned by the supervisor.

Major challenges

To work in a small team with a solution oriented and supportive approach, working towards a continuous development of the HR service and its efficiency.

To apply, please click on the following link:

https://lutheranworld.recruiterbox.com/jobs/fk0qvu1?cjb_hash=O_rjXx18&apply_now=true

The Lutheran World Federation (LWF) has an opening in its Geneva offices for an

OFFICER FOR DIGITAL DATA MANAGEMENT AND PLANNING, MONITORING, EVAULATION AND REPORTING (PMER)

IN THE DEPARTMENT FOR WORLD SERVICE

LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world. 

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures. 

For additional information please see www.lutheranworld.org/content/about-dws

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Starting date:  as soon as possible

Closing date for applications:  8 June 2020

Average travel days per year: extensive (more than 20 days)

It should be noted that this is a local hire position

Purpose

The Department for World Service (DWS) is responsible for carrying out diakonal response to humanitarian emergencies and human needs on behalf of the Lutheran World Federation - a Communion of Churches (LWF).  In pursuance of its responsibility and based on its strategy, DWS:

• operates together with and on behalf of the LWF member churches,
• provides support to refugees, returnees, internally displaced people, their host communities and communities at risk, emphasizing livelihoods, quality services, protection and social cohesion,
• establishes and runs country programs and emergency operations,
• engages in cooperation and partnership with governmental and non-governmental organizations, relevant United Nations agencies and other structures involved in humanitarian and development programs as they link to the WS mandate, and represents LWF in the ACT Alliance.

Quality programming, learning, and accountability at all levels are key commitments in the Global Strategy of DWS. The main purpose of this position is to develop and support the implementation of these commitments, with particular responsibility for the digitalization of data management across LWF Country Programs.

In particular, the position holder:

• Leads the conceptualization and technical implementation of digital data collection and management across World Service.
• Enhances the learning and capacity development of LWF World Service in Country Programs in digitized data management for PMER.
• Builds internal practices and processes to ensure data quality and timeliness.

Required Qualifications

• Degree in Economics, Statistics, Business Analysis or a similar subject with a strong emphasis on quantitative research methodology.
• Additional qualification or proven experience working with cloud-based data management systems (Google Cloud, Microsoft Azure, Salesforce, Amazon Web Services) and digital data collection tools (Kobo, Commcare, Survey CTO, Newdea, and others).

Additional Study and Experience

• At least 3 years’ experience in an NGO and/or faith-based/ecumenical organization with responsibilities in digitalized M&E systems or data collection and management.
• Proven expertise in managing digital data collection tools and processes.
• Proficiency in managing and structuring data for further use in dashboards.
• Proven experience with managing large relational data sets, like SQL.
• Excellent writing and presentation skills.
• Proficient level of English; working knowledge of Spanish an asset.

LWF Core Skills

Achieving results - level high

Working effectively with others - level high

Analytical thinking - level high

Initiative - level high

Leadership - level confirmed

Accountability - level confirmed

Required Skills

Digital data management tools expertise - level high

Communication of technical jargon to non-technical people - level high

Management of big data - level confirmed

Capacity building - level confirmed

Report writing - level confirmed

Facilitation and coordination - level confirmed

Position Environment and Dimensions

Internally, as a member of a team of QAA, mainly interacts with World Service staff in Geneva and with QAA team members outside Geneva, with the Global Funding Team, and globally with Country Programs technical staff, in view of digitalisation of PMER processes.

Externally, interacts and cooperates with technical staff from related agencies, and other like-minded organisations.

Main Duties

Data Management

Oversee and support the introduction and consistent use of digital data management across LWF Country/Emergency Programs, with a special focus on the use of Survey CTO and Newdea.

Lead the development of a Survey CTO question bank in line with strategic program areas of World Service.

Lead the design of dashboards to visualize field data in a timely and meaningful way and support the use in the field.

Support data analysis at country and global levels.

Processes and Tools Development

Analyze and support the change process from paper data collection to digitalized data collection at Country Program level.

Develop an SOP (Standard Operations Procedure) to institutionalize digitalized workflows for project management.

Actively research and advise on new developments in the field of Technology for Development.

Capacity Building

Build capacity in digital PMER and data management processes across World Service.

Strengthen capacity of Survey CTO master-users in the design and management of the questionnaires across projects.

Major Challenges

• To support efficient networking and coordination among the global QAA team and focal points in the Country Programs.
• To ensure close cooperation with the different teams and the Country Programs, supporting efficient communication within the department.
• To effectively and efficiently work with relevant colleagues globally to ensure that good quality data are collected and meaningful reports are produced and uploaded on-time.

To apply, click on the following link: 

https://lutheranworld.recruiterbox.com/jobs/fk0qxdr?cjb_hash=O_HNox29&apply_now=true

The Lutheran World Federation (LWF) has an opening in its Geneva offices for a

FINANCE CONTROLLER

IN THE DEPARTMENT FOR WORLD SERVICE

LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world. 

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures. 

For additional information please see www.lutheranworld.org/WorldService

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Starting date:  to be determined

Duration of contract:  initial contract of 5 years

Closing date for applications:  17 April 2020

Candidates are required to be in sympathy with the core values of our organization

Average travel days per year: extensive (more than 20 days)

Purpose

The Department for World Service (DWS) is responsible for carrying out diakonal response to humanitarian emergencies and human needs on behalf of the Lutheran World Federation (LWF). In pursuance of its responsibility and based on its strategy, World Service:

• operates together with and on behalf of the LWF member churches;
• provides support to refugees, returnees, internally displaced people, their host communities and communities at risk, emphasizing livelihoods, quality services, protection and social cohesion;
• establishes and runs country programs and emergency operations;
• engages in cooperation and partnership with governmental and non-governmental organizations, relevant United Nations agencies and other structures involved in humanitarian and development programs as they link to the WS mandate, and represents LWF in the ACT Alliance.

The Finance Unit in DWS is responsible for section 6.3 of the World Service strategy, Robust Financial Management that requires strategic use of modern systems to control and monitor the financial risks and to use the available resources to achieve the best value for money.

The Finance Controller is required to provide technical input on quality controls on the financial systems, procedures, reporting, budgeting, auditing and monitoring of financial risks.

The Finance Controller has a special task of working alongside the Sage coordinator to ensure monthly consolidation of sage dats from all country programs.

A large part of the time will be spent on detailed analysis of the financial and audit reports and to provide sustainable technical solutions in line with the LWF/WS established policies and procedures and the international accounting standards and practices.

Required qualifications: 

• Professional qualification such as ACCA, CMA, CPA or equivalent.
• Bachelor’s degree in Accounting, Finance or Business administration.
• Knowledge of Sage accounting software or similar accounting software.

Additional study and experience 

• Minimum 5 years of experience as a Finance controller, Finance manager or an auditor in an international audit firm.
• Proficiency in English and either Spanish or French is required. Arabic an asset.
• Practical experience in rollout of an accounting software.

LWF core skills

• Analytical thinking - expert level
• Achieving results - expert level
• Initiative - advanced level 
• Accountability - advanced level
• Working effectively with others - advanced level 
• Leadership - basic level 

Required skills

• Financial management / audits - expert level
• Regulatory compliance - expert level
• Attention to detail - expert level
• Capacity building / training - advanced level 
• Data management - advanced level
• Communication - basic level 

Position environment and dimensions 

Internally, as a member of the Finance Team, reporting to the Global Finance Coordinator, mainly interacts with Finance team in Geneva, Regional Program Coordinators, Finance staff in the assigned Country programs, Office of Finance in Geneva and other WS staff in Geneva.

Externally, interacts and relates with LWF auditors in Geneva and country programs, sage systems providers, donors particularly the Related Organizations and other partners during travels to LWF field programs.

Main duties

As part of the overall task of performing quality controls through financial monitoring and reviews, key tasks include:

Financial reviews and controls

• Performing detailed review and analysis of Country Program financial reports and providing feedback on observations and corrective actions to the country programs.
• Provide on-going support to Country Programs to ensure that all financial records and backup documentation are properly filed and that all financial transactions have proper documentation.

Reporting and audits

• Ensuring that Country Programs provide the required monthly financial reports within the timelines prescribed in the Finance manual.
• Carry out quality checks on the audit statements from the assigned Country Programs in order to ensure compliance with the LWF finance manual and audit instructions.
• Work closely with the RPC to monitor the implementation of the audit recommendations arising from annual and project audits.
• Support the finance managers in ensuring that the required financial reports are sent in a timely manner to Geneva and to the fundiing agencies in line with the finance manual and the individual funding Agreements.

Planning and budgeting

• Support the Finance managers and the Regional program coordinators (RPC) to collate and analyze Country Program operational and donor budgets, paying particular attention to the accuracy, completeness and funding gaps.
• Follow-up and consolidate the annual budgets from the assigned Country programs during the times of preparing the master budget, PBO, AFR and other project budgets.

Systems improvement and capacity support

• Provide input in developing financial systems, tools, templates, procedures and processes that are aimed at ensuring that LWF/WS meets its objective of having a robust financial management.
• Provide capacity assistance to Finance managers to understand and comply with LWF/WS financial regulations and other regulations donor policies and procedures including awards and contracts.
• Provide on-going training of the Finance managers on technical accounting aspects with the goal of establishing high performing and sustainable finance teams.
• Occasionally travel to the field programs (two or three times a year) to carry out spot-check audits in order to assess Country Program compliance with the donor rules as well as WS policies and procedures.

Financial management support at the HQ office in Geneva

• Provide technical support to the LWF/WS office in Geneva regarding the A and B budgets and during the consolidation of the annual audit report and other project audits carried out in Geneva.
• As a specific task, the position holder works closely with the Sage coordinator to ensure monthly data dump from all country programs and to ensure that the Sage coordinators performs quarterly consolidation of the Sage data.
• Support other units in World Service in times of specific processes such as systems discussions, investigations, special reports to donors and unforeseen requests for financial information.
• Liaise with the Finance support officer regarding funds request from assigned country programs and to be a backup support during limited times of absence.

Major Challenges

The special assignment on the Sage system will require approximately 30% of the work time, during which the incumbent works with the Sage coordinator who is based remotely in Uganda. The special task involves the continuing with the on-going developments on the Sage system and to be involved in the Sage software upgrade and data migration that is scheduled for 2020.

To apply, click on the following link: 

https://lutheranworld.recruiterbox.com/jobs/fk0qjtk?cjb_hash=O_jnrT75&apply_now=true

Shelter Project Coordinator, Bouar, Central African Republic

Starting date: as soon as possible

Contract: 6 months, with possible extension

Deadline for applications: 8 March 2020

Please note that this is an unaccompanied position

Contexte

Le Département d’Entraide Mondial (World Service) est la branche humanitaire et développement de la Fédération Luthérienne Mondiale, FLM (The Lutheran World Federation, LWF). Nous sommes une organisation confessionnelle internationale, largement reconnue, qui travaille dans plus de 20 pays au monde. Nous cherchons à mettre les personnes de tous les horizons ensemble dans la quête de la justice, la paix et la réconciliation dans un monde de plus en plus complexe et fragmenté.

L’engagement envers les droits humains pour chaque individu, quel que soit son statut, guide notre travail, nos actions et nos opérations. Nous sommes particulièrement reconnus pour notre travail humanitaire opportun, avec compassion et professionnalisme, et notre présence sur terrain dans les zones les plus difficiles d'accès. Notre travail met la personne au centre de tout action et notre approche est communautaire. Par-dessus tout, nous travaillons avec les plus vulnérables dans le but de revendiquer et de faire respecter leurs droits en nous nous engageant de manière proactive avec le gouvernement local et les structures communautaires.

Nos partenaires en RCA comprennent les Eglises Luthériennes et leurs Agences Affiliées, les Agences de Nations Unies dont le HCR, l’UNICEF, OCHA et les Fonds Humanitaires ; les fondations et autres partenaires financiers.

Le Département d’entraide Mondiale est opérationnel en Centrafrique depuis 2013 pour la réponse aux besoins humanitaires des personnes vulnérables affectés par les conflits armés (déplacés internes, retournées, rapatriés et communautés d’accueil). Nana Mambere, Mambere Kadei, Ouham, Ouham Pende, Sangha Mbaere et Nana Gribizi sont les principales préfectures ou les opérations sont menées et ou les besoins humanitaires sont aussi grands au regards des données sur les déplacement interne des populations et au processus de rapatriement des réfugiés centrafricains résidents au Cameroun, qui a commencé en Octobre 2019. FLM reste flexible à étendre ses interventions vers d’autres zones du pays en fonction des besoins et de l’évolution du contexte de financement.

FLM met en œuvre, pour le moment, dans les zones listées, des projets dans plusieurs secteurs d’activités, à savoir la construction des abris, la sécurité alimentaire, l’eau, l’hygiène et l’assainissement (EHA), la nutrition, les moyens de subsistance, la protection et la cohésion sociale. Les opérations sont menées à travers trois principaux bureaux terrain, à Bossangoa, à Berberati et à Bouar (où est basée l’équipe de la coordination nationale). Un bureau de liaison existe à Bangui pour assurer le contact avec l’administration publique et les autres acteurs.

En 2020, FLM met en œuvre un projet d’auto-construction d’abris par une approche de participation communautaire. Le projet sera mis en œuvre par modalité de transfert monétaire qui permettrait une participation et un choix plus dignes des ménages bénéficiaires.

Pour plus d’informations sur le mandate humanitaire et de développement, veuillez consulter le siteweb : www.lutheranworld.org/WorldService

But de la position

Sous la supervision du coordinateur de zone de Bouar, le coordinateur du projet Abris est responsable de la coordination de la mise en œuvre des activités du projet dans les préfectures de la Nana Mambere (Bouar) et Mambere Kadei (Berberati). Il/Elle assure la direction et l’orientation globales du succès des opérations. Il/Elle est basé à Bouar avec des visites régulières dans les localités les activités des projets sont mises en œuvre. Il/Elle supervise les superviseurs des activités basés à Bouar et Berberati, en collaboration avec le coordinateur de zone, le coordinateur PMER, les assistants logistiques et finances. Il/Elle participe au cadre élargie de gestion et de décision au niveau pays.

Le but principal de ce poste est de contribuer à la direction stratégique et une amélioration de la qualité du programme de FLM en RCA, à travers un soutien technique dans le domaine de la construction des abris, mais aussi dans le domaine de l’eau, l’hygiène et assainissement, au cas où les compétences du détenteur du poste le permettent.

Responsabilités clés:

Gestion du projet des abris et développement du programme

Le coordinateur du projet abris est responsable d’assurer la direction dans la zone géographique du projet sous sa supervision. Dans ce rôle, il/elle :

• Développe une stratégie de construction d’abris appropriée permettant d’augmenter et d’améliorer le processus de construction à travers la participation des bénéficiaires ;
• S’assure que les constructions des infrastructures communautaires et individuels, dans le cadre de ce projet, sont faites de manière efficace et efficiente suivant les directives et normes de la FLM, les bonnes pratiques internationales d’ingénierie de construction, les normes de l’UNHCR et des clusters abris ;
• Conduit les analyses techniques/revus et soutient l’équipe du projet dans la conception, la planification, et la construction des infrastructures, ainsi que la mise en place des politiques dans le domaine ;
• S’assure de la production des rapports d’activités aux superviseurs et donateurs dans les délais requis ;
• Suit continuellement et supervise les activités de conception, d’exécution d’évaluation des actions du projet à travers leurs résultats et impacts ;
• Développe des nouvelles propositions de projets en lien avec la stratégie de FLM et en collaboration les autres managers, superviseurs de terrain.

Coordination

• S’assure de la mise en œuvre professionnelle des accords signés avec les donateurs (notamment le HCR), des activités en conformité avec les politiques, codes de conduite et stratégie de Service Mondiale.
• Développe et maintient une communication régulière, transparente, efficace et appropriée avec l’équipe de mise en œuvre du projet, l’équipe de coordination pays, et les autres parties prenantes (bénéficiaires, leaders locaux, services étatiques, etc), en vue d’une bonne coopération et un partenariat dynamique ;
• Participe aux réunions de coordination des clusters, groupes de travail et tout autre cadre pertinent pour assurer la représentation de FLM et restituer les éléments pertinents des discussions au reste de l’équipe du projet et collègues de travail.

Finance Management

• Gere le budget du projet Abri et s’assure de la conformité des dépenses en rapport avec les normes de gestion financières de FLM, de redevabilité et de bonne gouvernance des ressources.

Staff management

• Facilite les réunions et le partage les informations utiles aux membres de l’équipe du projet et des autres staffs, tout en s’assurant que les staffs connaissent et s’approprient les plans d’activités ;
• Apporte de soutien et du coaching aux équipes du projet en vue de renforcer leurs compétences et capacités techniques et professionnelles.
• S’assure de la mise en place des objectifs de performance des staffs sous sa supervision et de ceux des staffs projet ;
• Participe aux processus de recrutement organisés au sein du projet et dans le programme, en collaboration avec le coordinateur de zone, l’administrateur chargé des Ressources Humaines et le finance manager.

Logistique et securité

• Apporte de soutien aux activités logistiques du projet, particulièrement les activités d’achat des biens et services, d’équipements, d’entretien des matériels et véhicules, etc ;
• Travaille en étroite collaboration avec les équipes de logistique et finance pour s’assurer que les achats des biens, leur transport, stockage et gestion sont faits selon les règles de l’art et de manière redevable ;
• S’assure que les politiques et directives de FLM en matière de sécurité sont respectées par les staffs et les mises à jour sont faites régulièrement.

Expériences et qualifications exigées.

• Diplôme Universitaire de niveau minimum Bac+4 en génie civile, ou autre domaine similaire ;
• Expériences de travail minimum 5 ans dans les domaines humanitaires, en particulier dans les secteurs d’appui à la construction des abris et de l’eau, hygiène et assainissement ;
• Expériences avérées dans la conduite des programmes de transferts monétaires, de préférence dans les projets abris ou tout autre secteur dans le contexte humanitaire ;
• Expérience avérée dans le suivi budgétaire et l’analyse des rapports financiers ;
• Expériences et compétences avérées dans la facilitation des formations, la conduite des évaluations, de référence les évaluations utilisant des méthodologies participatives, d'analyse et d’interprétation des données quantitatives et qualitatives ;
• Compétences pratiques dans la rédaction de notes conceptuelles, de propositions de projets et des rapports ;
• Bonne compréhension du cycle de gestion de projet, des principes et normes humanitaires, y compris CHS, les normes SPHERE et le code de conduite ;
• Bonne connaissances des outils informatiques, notamment les applications Microsoft Internet et e-mail., avec capacité d'utiliser des logiciels tels que AutoCAD, etc.
• Bonne capacité à travailler de façon autonome dans un environnement multitâche et multiculturel axé sur les résultats et à gérer des priorités conflictuelles ;
• Bonne capacité de faire face aux conditions de vie basiques sur le terrain et pendant les missions de suivi.

Compétences linguistiques

• Les compétences avancées en français écrit et oral requises
• Un niveau d’anglais professionnel/technique moyen est requis

Compétences de base de la FLM

• Reflexion analytique : niveau avancé
• Atteinte des résultats : niveau avancé
• Responsabilité: niveau avancé
• Prise d’initiative: niveau confirmé
• Leadership: niveau confirmé
• Travail efficace avec les autres : niveau élevé

Compétences techniques requises

• Conception et gestion de projets : niveau élevé
• Communication / réseautage: niveau confirmé
• Facilitation/négociation: niveau élevé
• Gestion des ressources: niveau confirmé
• Gestion des personnes: niveau confirmé
• Renforcement des capacités / formation: niveau confirmé

To apply please click on the following link:

https://lutheranworld.recruiterbox.com/jobs/fk0qmwg?cjb_hash=O_EwPJ60&apply_now=true

Gestionnaire de finances, République Centrafricaine

Type de poste et date de clôture

La date de clôture des applications est au 15 mars 2020.

Le poste est basé à Bouar, en RCA avec possibilités de relocalisation

La durée du contrat est de 12 mois, renouvelable dépendant de la disponibilité des fonds.

Contexte

Le Département d’Entraide Mondial (World Service) est la branche humanitaire et développement de la Fédération Luthérienne Mondiale, FLM ( The Lutheran World Federation LWF). Nous sommes une organisation confessionnelle internationale, largement reconnue, qui travaille dans plus de 20 pays au monde. Nous cherchons à mettre les personnes de tous les horizons ensemble dans la quête de la justice, la paix et la réconciliation dans un monde de plus en plus complexe et fragmenté.

L’engagement envers les droits humains pour chaque individu, quel que soit son statut, guide notre travail, nos actions et nos opérations. Nous sommes particulièrement reconnus pour notre travail humanitaire opportun, avec compassion et professionnalisme, et notre présence sur terrain dans les zones les plus difficiles d'accès. Notre travail met la personne au centre de tout action et notre approche est communautaire. Par-dessus tout, nous travaillons avec les plus vulnérables dans le but de revendiquer et de faire respecter leurs droits en nous nous engageant de manière proactive avec le gouvernement local et les structures communautaires.

Nos partenaires en RCA comprennent les Eglises Luthériennes et leurs Agences Affiliées, les Agences de Nations Unies dont le HCR, l’UNICEF, OCHA et les Fonds Humanitaires; les fondations et autres partenaires financiers.

La FLM est présente en RCA depuis 2013 et opère dans cinq préfectures à savoir, la Nana Mambere, la Mambere Kadei, la Sangha Mbaere, le Ouham et le Ouham Pende. Les opérations sont focalisées sur des assistances d’urgence aux personnes déplacées internes, retournés et communautés hôtes affectées par les crises humanitaires. Les secteurs d’intervention sont et resteront l’EHA (Eau, Hygiène et Assainissement), la Nutrition, la sécurité alimentaire et moyens de subsistance, la Protection et la cohésion sociale.

En raison des capacités logistiques et de la perspective de retour des réfugiés centrafricains vivant au Cameroun, la zone d’intervention privilégiée de la FLM est la zone Nord-Ouest et Ouest du pays. Une flexibilité par rapport aux zones d’intervention est quand même gardée en fonction du développement des nouveaux besoins humanitaires dans le pays.

Les opérations sont coordonnées à partir des bureaux terrains avec une coordination nationale qui sera actuellement coordonnée sur terrain à partir de la ville de Bouar dans l’Ouest du Pays et une représentation limitée en capitale à Bangui.

Pour plus d'informations sur le travail humanitaire et développement de la FLM, veuillez consulter www.lutheranworld.org/WorldService

But du poste

• Assumer la responsabilité globale de la gestion de tous les aspects financiers et comptables du programme pays de la FLM en RCA.
• Veiller à ce que les systèmes comptables soient maintenus pour fournir les informations nécessaires à la planification, au suivi et au rapportage des opérations du programme, à la sauvegarde des actifs/équipements, et la gestion des responsabilités légales.
• Le gestionnaire des finances est responsable de la supervision, de la mise en œuvre et de l’administration globales des fonctions financières et administratives du programme, comme détaillées dans la section des tâches principales de la présente description de poste.

Qualifications et expérience requises

• Financier, Comptable professionnel qualifié.
• Expérience professionnelle significative dans la gestion des programmes d'assistance humanitaire et/ou de développement dans un environnement international et de préférence avec des organisations confessionnelles ou non gouvernementales.
• Connaissance des exigences financiers avec les agences des Nations Unies, les financements gouvernementaux et des organisations confessionnelles.
• Solides compétences en leadership, en conception et en analyse et compétences démontrées en organisation, en gestion et en supervision.
• Connaissance et expérience de la coopération et gestion du partenariat avec les Nations Unies, les agences gouvernementales et de la coopération internationale au développement dans le domaine de l'aide humanitaire.
• Communication excellente et flexible avec des équipes mixtes et multiculturelles et les partenaires.
• Compétences avérées en informatique incluant la manipulation des logiciels comptables.
• Bonne capacité de vivre et travailler dans un environnement aux ressources limitées, et contexte sécuritaire changeant.

Compétences linguistiques

• Les compétences avancées en français écrit et oral requises.
• Un niveau d’anglais professionnel/technique moyen est requis.

Compétences de base de la FLM

• Réflexion analytique: niveau avancé
• Atteinte des résultats: niveau avancé
• Responsabilité : niveau avancé
• Prise d'initiative: niveau confirmé
• Leadership: niveau confirmé
• Travail efficace avec les autres: niveau élevé

Compétences techniques requises

• Finances/administration: niveau élevé
• Communication / réseautage: niveau confirmé
• Facilitation/négociation: niveau élevé
• Gestion des ressources: niveau confirmé
• Gestion des personnes: niveau confirmé
• Renforcement des capacités / formation : niveau confirmé

Tâches Principales

• Gérer et superviser directement une équipe de 6 personnes basée dans le bureau de coordination à Bouar et dans les 3 autres bureaux de terrain.
• Superviser et encadrer le personnel national dans le département de finances et les autres membres du personnel à la demande du représentant en s'assurant que chaque membre de l'équipe a une description de poste claire et reçoit des commentaires réguliers sur sa performance. Poursuivre une politique active de renforcement de capacités du personnel financier local.
• Superviser la préparation de tous les comptes mensuels et annuels obligatoires, y compris les rapports financiers et de gestion pour le Team Leader du programme FLM en RCA et le Coordonnateur des Finances au siège de la FLM à Genève, en s'assurant que les politiques comptables sont correctement appliquées, de manière cohérente; et soumettre ces comptes conformément aux délais fixés dans le manuel des finances de la FLM.
• Superviser la préparation de rapports financiers distincts pour les organismes de financement (bailleurs de fonds) tels que le Haut-Commissariat des Nations Unies pour les réfugiés (HCR), l’UNICEF, DKH, ICCO etc. conformément aux termes des contrats.
• Préparer des projections du flux de la trésorerie du programme pays conformément aux procédures, et gérer ces flux afin de garantir que des fonds suffisants sont toujours disponibles. Au besoin, soumettre des demandes de versement de fonds auprès des bailleurs de fonds en temps opportun, en assurant un flux de trésorerie fiable pour le programme.
• Etre responsable du contrôle global des dépenses par rapport au budget pour tous les projets. Le gestionnaire des finances fournira au personnel du programme des rapports et analyses financiers réguliers et précis pour éclairer la gestion de projet et la prise de décisions efficaces en temps opportun.
• Aider à la préparation et vérification de l'exactitude des budgets pour toutes les propositions de projet, les documents de projet à soumettre à Genève, financés par les agences affiliées à travers les fonds communs, les appels d'ACT pour les urgences, les demandes bilatérales aux donateurs institutionnels et tout autre projets.
• Assurez la conformité avec le manuel d'opérations du service mondial de la FLM, compris les procédures d’archivage électroniques des données, les sauvegardes et la sécurité.
• Veiller à ce que les achats soient effectués conformément à la politique d'approvisionnements du service mondial de la FLM, inclus l’exploration des améliorations des systèmes au besoin.
• Assurer la liaison tel que nécessaire avec les banques, les autorités fiscales et d'autres institutions financières.
• Coordonner la souscription et le renouvellement des assurances comme requis par la loi pour le personnel national, les véhicules, ainsi que les services de responsabilité civile, incendie, etc. Préparer et soumettre à la FLM à Genève, le cas échéant, des rapports mensuels sur les visiteurs et d'autres personnes à inclure dans les politiques d’assurances collectives.
• Assumer la responsabilité des mises à jour d’inventaires corrects de tous les équipements du programme, y compris le registre des actifs/immobiliers/immobilisés.
• Surveiller le paiement de salaires et des indemnités du personnel local ; assurer le paiement en temps opportun des taxes, assurances et avantages sociaux et assurer la tenue correcte des listes et fiches de paie.
• Assurer que tout le personnel règle les avances et/ou les prêts conformément aux politiques et procédures établies et que tous les comptes sont réglés au moment de la cessation de service.
• Agir en tant que personne de contact avec les auditeurs externes, audits des projets, et audits internes sur les questions comptables et, en consultation avec le Représentant du programme pays de la FLM en RCA, mettre à leur disposition toutes les transactions nécessaires à l'audit des comptes.
• Assurer que les mesures de contrôle interne sont correctement en place, y compris des visites régulières dans les bureaux de projet sur terrain.
• Travailler avec le personnel administratif et le représentant pour assurer le bon fonctionnement du bureau en assurant la réduction des coûts tant que cela est possible.

Autres tâches

Comme elles peuvent être attribuées par le superviseur direct.

Défis majeurs

Assurer et maintenir les normes les plus élevées de gestion financière et la redevabilité du programme pays de la RCA conformément aux politiques du Service Mondial de la FLM, des donateurs et aux normes internationales, avec des ressources matérielles et humaines limitées.

Les candidats sont tenus de défendre les valeurs fondamentales de notre organisation.

To apply, please click on the following link:

https://lutheranworld.recruiterbox.com/jobs/fk0qmd4?cjb_hash=O_rnTN55&apply_now=true

Position: Gender Project Coordinator 70% (Regional) 

Place of Assignment: San Salvador, El Salvador

Type and duration of contract: Regional, until December 2023

Closing date for applications:  Friday, 6 March 2020

The Gender Project Coordinator supports the Global Gender Programme Manager in delivering the operational functions of the ACT Alliance Global Gender Justice Programme 2019-2023, and in the coordination (planning, implementation, monitoring, reporting and evaluation) of the externally funded project for this programme.

S/he supports the various structures at global, regional and national levels, which involves intensive work with ACT Alliance members and partners at regional and national level to help build ACT member and forum capacities, and to facilitate increased collaboration and joint initiatives. The coordinator reports to the Gender Programme Manager, with a functional reporting line to the LAC Regional Representative and will advise the ACT Regional Representatives on implementing activities at national and regional levels.

You will find a detailed job description here: Gender Project Coordinator-Regional Position

Interested and qualified candidates should send their CV and a cover letter, in English and by email only, to recruitment@actalliance.org putting “El Salvador Gender Project Coordinator” in the subject line and naming the documents “Firstname lastname CV” and “Firstname lastname Cover letter”.

Due to the large number of applications received, only shortlisted candidates will be contacted.