Director, Joint Office Diakonie Katastrophenhilfe (DKH) / Lutheran World Federation (LWF) / Norwegian Church Aid (NCA) in Haiti (& LWF/NCA Representative)
Contract duration: until Dec 31st 2022 with possibility of extension, subject to renewal of cooperation Memorandum of Understanding (MoU) between DKH, LWF and NCA
Status: Family Posting
Starting Date: depending on COVID travel measures
Deadline for application: 13 January 2021
LWF World Service
LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.
A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.
For additional information, please see www.lutheranworld.org/WorldService.
In Haiti, the Lutheran World Federation, Diakonie Katastrophenhilfe and Norwegian Church Aid work in collaboration in a Joint Office. This current appointment is on behalf of all three organisations. It has been agreed that LWF will act as the formal employer of the Joint Office Director on behalf of all the agencies. The Joint Office Director also holds the legal representation of LWF/NCA.
DKH and NCA are fellow ACT members and LWF related agencies. The collaboration is governed by an MoU and by a Shared Service Agreement (SSA). This post therefore bears responsibilities vis à vis all three agencies on joint and shared matters, reporting to the other members of the Steering Committee (as defined by the MoU).
The role of the Joint Office Director is defined by this current job description and also by the annexes to the MoU which differentiate the respective responsibilities of the postholder vis à vis the component parts of the Joint Office (JO, DKH, LWF/NCA) and the JO Associate Director (DKH Head of Mission).
The JO Director provides leadership for the DKH/LWF/NCA Haiti Joint Office and – within that wider collaboration – additionally supervision of the more closely integrated LWF/NCA component. Key challenges as the Joint Office enters this next phase are:
To ensure a mutual and complementary relationship with the Associate Director leading to cohesion and strong performance of the Joint Office and harmonization of expertise and expectations between its constituent parts.
To secure significant additional funding in order to build the scope and scale, in line with the aspirations shared by all three organisations in entering into this collaboration.
To strengthen programme quality, including improved compliance in terms of financial and programmatic management and reporting, and control of overhead costs.
To strengthen the capacity of the Joint Office and of local implementing partners.
The JO Director ensures the overall process of elaboration, implementation, monitoring and evaluation of the Joint Strategic Plan of DKH/LWF/NCA in Haiti consistent with the strategic pillar leads in-country and the wider strategic direction of all three agencies.
For leadership and responsibilities related to the Joint Office, the Joint Office Director reports to the Head Office members of the Steering Committee. The JO Office Director is supervised in terms of formal employment accountability by the LWF Regional Program Coordinator who exercises this duty-of care function on behalf of and in the interests of all the agencies collaborating in the Joint Office.
University degree or equivalent in development studies, agriculture, economics, social science or other relevant field.
Knowledge and Experience
Significant working experience at management level in humanitarian assistance and/or development-oriented programs within an international environment and preferably with church-related or non-governmental organizations.
Strong fundraising and networking capacity and experience with proven results.
Strong understanding of the Haitian context, and commitment to addressing underlying issues of justice and human rights.
Significant knowledge and experience of humanitarian assistance, sustainable development, advocacy and human rights-based programs.
Knowledge and experience of cooperation with United Nations, EU/ECHO, governmental agencies and international institutions, and ability to network and build external relations.
Strong commitment to the Act Alliance Code of Conduct and the LWF Staff Code of Conduct; experience and ability to create safe and in all ways non-discriminatory working environments
Strong leadership, breadth of vision, and analytical skills.
Demonstrated organizational, management and supervisory skills.
Team-oriented, flexible, with warmth and a strong relational approach.
Excellent listening and communication skills.
Ability to adjust strategically to a changing context.
Broad knowledge of ACT Alliance, LWF, member churches and related agencies.
English required: advanced written and oral skills
French required: fluent written and oral skills
Haitian Creole desirable: fluent written and oral skills
LWF Core Skills
Analytical thinking – Advanced level
Achieving results – Expert level
Accountability – Expert level
Initiative – Expert level
Leadership – Expert level
Working effectively with others – Advanced level
LWF Functional Skills
Project management – Expert level
People management – Expert level
Stress management – Advanced level
PMER – Advanced Level
Communication – Expert Level
Training / Capacity Building – Advanced level
Stakeholder Management – Expert Level
On Leadership (15%)
Provides overall leadership to the Haiti Joint Office, guiding it in the face of a changing country context and funding situation, reporting to the Steering Committee as defined by the MoU.
Promotes, implements and upholds the vision, mission, core values and objectives of the collaborating agencies.
Participates in the Steering Committee and in its consensus decision-making, providing the agenda and relevant reporting, and facilitating meetings (see SC ToR).
Establishes a mutually respectful and harmonious working relationship with the JO Associate Director.
Together with the JO Associate Director, ensures the overall cohesion of the JO by harmonising procedures and enhancing cooperation and collaboration among the units and teams in the JO.
Exercises leadership in the formulation, development and implementation of the strategy of the Joint Office.
Creates an environment which values the importance of timely and quality reporting.
Exercises leadership of the LWF/NCA component within the Joint Office, as defined by the MoU, its annexes, and by bilateral agreements between LWF and NCA.
Leads on other specific tasks related to ensuring the cohesion of the JO and its various constituent parts, as agreed in the MoU and related documents and/or as mutually agreed with the JO Associate Director.
Facilitates and actively seeks to sharpen the profile of DKH/LWF/NCA as international humanitarian development and/or human rights organizations through continuously striving to develop, enhance and improve the program and strategic approaches a laid out in the joint strategy.
Ensures effective leadership in all aspects of the relevant accountability frameworks relating to the Joint Office as defined by the MoU and the complaints handling policy of the JO, ensuring cohesion, coordination and consistency; these frameworks include, inter alia, the LWF Staff Code of Conduct regarding Abuse of Power and Sexual Exploitation, Fraud and Corruption.
Participates in and supports national and regional networks relevant to the Joint Office strategy for the country.
Heads and ensures the effective coordination, communication and operation of the Joint Office.
Exercises leadership regarding developments in the wider collaboration between ACT agencies in Haiti; oversees the collaboration (administrative, programmatic and other) with different agencies (including Christian Aid, BfdW) within the wider ‘shared office’.
Deputises for the JO Associate Director in an acting capacity when s/he is temporarily absent, on leave etc. (this applies to items related to the cohesion of the JO, external representation etc.; signatory power remains with other appropriate colleagues).
On Management (20%)
Ensures harmony, coordination, cohesion and synergy across all areas of the Joint Office, working with the Associate Director and other colleagues.
Ensures that management and coordination systems strengthen the smooth implementation of programmatic work and facilitate learning and capacity building in the Joint Office.
Ensures and enables strengthened programme quality, including improved compliance in terms of financial and programmatic management and reporting, and control of overhead costs.
Is responsible for the planning, supervision, implementation, monitoring, documentation, administration and evaluation of the LWF/NCA component of the Joint Office in accordance with LWF World Service policies and the MoU.
Ensures cohesion and coordination of reporting and PMER for LWF/NCA, working with PMER and Program colleagues.
On Human Resources (20%)
Acts as the direct supervisor of the LWF/NCA Program Manager and Finance Manager, the Logistics, Administration and Security Manager, the Human Resources Officer, and other LWF/NCA staff and other management colleagues (as defined by the MoU and matrix organigram).
For other staff across the JO, acts in accordance with the cooperation/collaboration and line management/technical supervision as defined by the matrix organigram (annex to the MoU).
Develops staffing plans and supervises all matters pertaining to LWF/NCA personnel.
Ensures that LWF/NCA recruitment is gender-sensitive with the goal of gender balance within the staff, both in terms of numbers and levels of responsibility and ensuring that the skills of national staff are developed and utilized to the fullest extent possible for the furtherance of the program, and that gender-sensitivity is reflected as part of cohesion and coordination across the Joint Office.
Prioritizes staff development and continual learning for staff and, as applicable, implementing partners and ACT Alliance members.
Ensures overall cohesion and coordination of the roles of all the staff of the Joint Office.
Ensures that new Joint Office staff are provided with induction, set up by HR, with regard to principles, CoC and the spirit of the Joint Office, and that delegation is given to the respective unit/section for more detailed orientation.
As the JO Associate Director, supported by the DKH Berlin Security Advisor, is the lead for JO on security, the Joint Office Director will supervise the implementation and act according to the responsibilities laid out in Annex 6 of the SSA.
On Fundraising and Finance (15%)
Secures significant additional funding on behalf of all three agencies, in order to build the scope and scale of the JO, in line with the aspirations shared by all three organisations in entering into this collaboration.
Actively engages in negotiations with UN agencies, EU regional offices, embassies, ACT and other potential additional funding sources in order to maximize local fund-raising, in the interests of the Joint Office.
Follow up of the drafting and extension of various Shared Service Agreements (SSAs) with the different parties sharing the office (i.e. BfdW, DKH, Christian Aid) and the required financial billing.
Ensures strengthened compliance, timeliness and precision of financial management and reporting for the LWF/NCA component.
Ensures the complementarity and close working relations of finance, operations, and program units.
Supervises the implementation of approved LWF/NCA projects within the agreed budgets and subject to the availability of funds, including timely reporting and auditing.
Ensures that the finances of the LWF/NCA component of the Joint Office are properly managed, reported and audited in a timely and accurate fashion, with effective internal control systems to promote financial accountability, and ensures that the financial transactions are conducted in accordance with the relevant LWF World Service procedures.
Ensures LWF/NCA procurement activities are in line with the relevant procurement manual used by the Joint Office, and are consistent with LWF procurement standards.
On Program (20%)
Enables cohesion and coordination between all programs of the Joint Office, led by the respective Program leads for DKH and LWF/NCA.
Directly supervises the LWF/NCA Program Manager and ensures coordination with the DKH Program Unit.
Ensures the cohesion of emergency response of the Joint Office according to the developed EPRP and the policies, guidelines and agreed roles of the different units of the Joint Office, and in line with the guidelines, policies and procedures of the ACT (Action by Churches Together) Alliance, specifically concerning the Code of Conduct and the Sphere Project and the CHS commitments, and those of the specific donors.
Ensures LWF/NCA programming follows a clear integrated, rights-based empowerment approach, and makes full use of local rights-based action linked to global leverage to provide clear added-value and funding.
Ensures that the following are an integral part of LWF/NCA program measures, and that these are considered as part of the cohesion and coordination of programming across the Joint Office:
Gender sensitivity and environmentally sound approaches.
Partnership and collaboration with, and accountability to, communities and primary focus groups.
Ensures that timely, accurate and relevant reports are submitted according to grant agreements for the LWF/NCA program.
Undertakes periodic field monitoring of programs.
On Relations (10%)
Carries out external representation and advocacy on behalf of and in the name of the JO, as mutually agreed with the JO Associate Director and based on shared positions reflecting the views of all the agencies.
Ensures excellent external relations in order to profile the JO as a respected actor, and secure additional funding, sharing external representation as appropriate with the Associate Director and other colleagues.
Maintains a close working and consultative relationship with churches and other appropriate ecumenical and/or faith-based partners through frequent informal coordination and collaboration.
Plays an active role in the Action by Churches Together (ACT) Alliance forums, ensuring participation in strategic discussions, and providing support where possible. Maintains close communication and cooperation with ACT Alliance and related agencies and their local and regional offices.
Plays an active role in key NGO and civil society networks in Haiti.
Maintains the requisite consultative relationships with the relevant governmental authorities, national organizations and coordinates contacts with voluntary agencies engaged in rendering assistance related to the program objectives.
Fosters and maintains good coordination and collaboration with international and bilateral cooperating and co-financing partners, including with U.N., EU/ECHO, governments and their agencies, embassies and other international and national NGOs.
Fosters relations and programmatic collaboration with other agencies and actors in the region.
As may be agreed by the Steering Committee in consultation with the post-holder.
Key challenges as the Joint Office enters this next phase are to ensure a mutual and complementary relationship with the Associate Director leading to cohesion and strong performance of the Joint Office and harmonization of expertise and expectations between its constituent parts; to secure significant additional funding in order to build the scope and scale, in line with the aspirations shared by all three organisations in entering into this collaboration; to strengthen programme quality, including improved compliance in terms of financial and programmatic management and reporting, and control of overhead costs; and to strengthen the capacity of the Joint Office and of local implementing partners.
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