LWF: Team Leader, Poland

Position type and closing date

Status: Family posting

Location: Warsaw

Starting date: as soon as possible

Duration of Contract: 2 years contract

The closing date for applications: 30 May 2022

Applicants are required to uphold the core values of our organization.


Lutheran World Federation (LWF) World Service (WS)


LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.

For additional information, please see www.lutheranworld.org/WorldService.

In Poland, LWF collaborates closely with the Evangelical Church of the Augsburg Confession, the Government of Poland, local civil society organizations especially with the Polish Humanitarian Agency, Humanosh Foundation and Other Space Foundation. The program includes protection assistance, support in terms of food and non-food items in Poland and in Ukraine. LWF is one of the main implementing partners of UNHCR in Poland carrying out a Multipurpose Cash Assistance program in six centers throughout the country.


Provide overall leadership, representation and effective management of the Lutheran World Federation, World Service Emergency  Program in Poland to achieve  the  intended  results,  outcomes  and  impacts for the focus  groups  and  program participants. This will include the formulation of strategies and implementing  them  in an  accountable  and  participatory  manner  in accordance  with  approved  LWF  World  Service  policies,  manuals  and  guidelines and the Global WS Strategy.


Required qualifications

University degree in humanitarian or development work, and/or other related technical or social studies.

Strong computer literacy.

Knowledge and Experience

Minimum of five years  of  successful  experience  in  a  senior  leadership/management position in the field of population movements  response oriented toward access to quality services,  livelihood  and  protection,  human  rights,  sustainable  development,  and/or humanitarian response within an international environment.

Knowledge of LWF, its member churches and related agencies is a strong asset.

Knowledge of and experience in cooperating with governments, the United Nations system and inter-agency coordination clusters and other coordination structures at national level. Team-oriented, flexible and  excellent  communication  skills.

The incumbent must prove ability to plan and implement restructuring and change management processes.

Language Skills

English: Advanced (written, spoken)

Polish: Working proficiency

Ukrainian and Russian would be an advantage

LWF Core Skills

Leadership –resource level*

Working effectively with others –resource level

Accountability –resource level

Analytical thinking –advanced level

Initiative –advanced level

Achieving results –advanced level

LWF Functional Skills

People Management –resource level

Facilitation / Negotiation –resource level

Project Management -advanced level

Networking -advanced level

Communication -advanced level

*LWF 3 skills levels are: basis -advanced -resource

Main duties

Leadership and strategic management

Provides   overall   leadership   to   the   LWF Poland   Emergency   Program. Promotes, implements and upholds the vision, mission, core values and objectives of the global LWF World Service strategy, as well other approved documents for the country/region.

Facilitates  and  actively  seeks  to  sharpen  the  profile  of  LWF  World  Service as  an international humanitarian organization through continuously striving to improve the quality

Promotes  and  facilitates  the  establishment  and  strengthening  of  national  and regional networks especially  relevant to the LWF World Service country, regional or global strategies. Represents the LWF World Service in national and regional networks. Finance, fundraising and grants management.

Engages closely with the finance teams, enabling colleagues to deliver and strengthen the financial management and compliance of the program in line with LWF World Service and donors’ policies, guidelines and regulations.

Actively engages in negotiations with UN agencies, clusters, embassies and missions, foundations and others for potential new funding sources.

Develops strategies and operational plans and actively engages in negotiations with key stakeholders to uphold and develop a viable portfolio of projects and programs.

Ensures the complementarity and close working relations of finance and program units.

Ensures  efficient  and  accountable  financial  and  administrative  management  of  the emergency program in accordance with LWF World Service Finance Manual and relevant donor guidelines.

Oversees  the  elaboration  of  high-quality  concept  notes,  project  proposals  and  ensures successful execution of grants.

Programme management

Ensures that programmatic work is aligned with the LWF Global Strategy, the Strategy for LWF World Service and other LWF policies and guidelines in close collaboration with the Program Coordinator.

Enables  the  team  to  deliver  effective  planning,  monitoring,  evaluation  and  timely  and quality reporting (PMER) in compliance with the LWF World Service and donor rules and regulations.

Ensures  good  management  of  resources,  operations  and  partnerships  with  special emphasis on capacity building and continued improvement.

Undertakes regular monitoring visits of all program/project sites to provide on-site support, coaching and monitoring of projects implementation.

Ensures continuous strengthening of programme management systems for accountable, effective, and quality delivery of programs to focus groups.

Ensures  coordination  with  key  stakeholders  or  a  regular  basis  for  timely  and  smooth implementation of all programs. Ensures that learning and capacity building are institutionalized in the program.


People management

Direct  supervisor  of  the  Program  Coordinator,  Finance  Manager  and  other  senior  Unit Heads at the country office. The TL should provide regular coaching and support, facilitate performance appraisals and ensure a competent and cohesive country management team.

Oversees the development of staffing plans and supervises all matters pertaining to LWF staff, both national and international.

Ensures  that  new  staff  are  provided  with  thorough  orientation  and  on-boarding  in  LWF World Service strategies, policies, guidelines, organizational culture and the programs and projects to which they are assigned.

Overall  responsible  for  ensuring  duty  of  care  for  LWF  staff  and  visitors,  including  by ensuring  safety  and  security  plans  are  developed and  adhered  to,  monitoring  and addressing  safety and security matters in collaboration with LWF World Service Geneva as needed.

Ensures  staff  recruitment  is  gender-sensitive  and  balanced  at  management  and  non-management levels. Ensures  diversity  and  inclusion  in  staff  recruitment  in  adherence  to  LWF  policies and values.


Operational Representation and Networking

Maintains a close working and consultative relationship with LWF member church(es) and other ecumenical and faith-based partners.

Plays  an  active  role  in  the  Action  by  Churches  Together  (ACT)  Alliance  Forum  in  the country/region,  ensuring  LWF’s  participation  in  joint  planning  and  implementation, advocacy and other ACT Alliance initiatives.

Maintains   the   requisite   consultative   relationships   with   the   relevant   governmental authorities, UN organizations, other international and national NGOs.

Maintains close communication and cooperation with LWF’s related agencies and their local offices, and sister LWF departments (DTMJ) and Area Secretaries through the RPC.



Ensures  all  interventions  are  undertaken  in  accordance  with  the  LWF  World  Service policies  and  guidelines,  specifically  concerning  the  LWF  Staff  Code  of  Conduct,  the Sphere  Project  and  the  Core  Humanitarian  Standard,  as  well  as  rights-based,  gender responsive and climate sensitive programming.


Other duties

As may be assigned by the direct supervisor.


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