Duty Station: Bogota, Colombia
Duration: 12 months – renewal dependant on availability of funds and performance
Worktime: 100%
Reports to: Regional Representative for Latin America and the Caribbean (LAC)
Experience: At least 2 years of documented experience working with development or humanitarian projects
Languages: Fluent and written English and Spanish

Application deadline: 30/10/2022

About ACT Alliance
ACT Alliance is the world’s largest coalition of Protestant and Orthodox churches and church-related organisations engaged in humanitarian, development and advocacy work. It consists of 144 members working together in over 120 countries, with headquarters in 73 countries, whose aim is to create a positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. 64% of our members are headquartered in the Global South, 30% in the Global North, and 6% are Global members. For more details about the general work of ACT, please refer to http://www.actalliance.org/.

Role
The ACT Alliance Regional Representation Office of the ACT Secretariat in Bogota covers the region of Latin America and the Caribbean. It is looking for a dynamic team player who can support the work with the forums as well as programmatic areas of ACT Alliance. The Team Assistant will also dedicate an important percentage of his/her time to administrative tasks. We encourage dynamic candidates ready to work in a fast-paced environment with both administrative and programmatic experience to apply. For the full Terms of Reference click on JD LAC Team Assistant.

HOW TO APPLY
Interested and qualified candidates should send their CV and a cover letter, in English and by email only, to recruitment@actalliance.org by 30/10/2022. Please put “ACT Team Assistant Bogota” in the subject line and name your documents: “Firstname lastname CV” and “Firstname lastname Cover letter”. Female candidates are strongly encouraged to apply.

ACT adheres to the SCHR misconduct scheme The Misconduct Disclosure Scheme (misconduct-disclosure-scheme.org). When applying for this position, please be aware that should you be the preferred candidate, ACT will ask you to provide the contact details of the relevant HR persons/departments asking them to fill in a Statement of Conduct checking you have not been involved in any misconduct at work.

Please note that only shortlisted applicants will be contacted.

Duty station: Lviv or Kyiv, Ukraine, hosted by Hungarian Interchurch Aid
Duration: 12 months renewable
Worktime: 100% FTE
Languages: Excellent written and verbal communication skills in English; good knowledge of Ukrainian, Russian and/or and other relevant European languages is a strong asset
Experience: At least 5 years in humanitarian security and conflict settings
Travel: Regular displacement to field locations in Ukraine and surrounding countries, and occasional to Geneva

Deadline for applications: Monday, 24 October 2022

About ACT Alliance
ACT Alliance is the world’s largest coalition of Protestant and Orthodox churches and church-related organisations engaged in humanitarian, development and advocacy work. It consists of 144 members working together in over 120 countries, with headquarters in 73 countries, whose aim is to create a positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. 64% of our members are headquartered in the Global South, 30% in the Global North, and 6% are Global members. For more details about the general work of ACT, please refer to http://www.actalliance.org/.

About Hungarian Church Aid
Hungarian Interchurch Aid (HiA) is a community that provides those in need or crisis with efficient assistance through the power of unity. Our main objective is to facilitate the integration of families seeking a way out of poverty. In our international operations, we work with local partners to ensure adequacy with real community needs. HiA is one of the implementing organisations of the ACT Ukraine Appeal.

ACT Alliance is looking for a Humanitarian Security Advisor to facilitate the safe implementation of ACT Alliance Appeal programming within Ukraine (UKR221) and effective Security Risk Management in line with the ACT Alliance Safety & Security Guidelines. He/she will report to Reports to the ACT Alliance Director of Operations and HIA Country Director. It involves providing support to the ACT Alliance appeal for Ukraine, through the provision of information, project and incident management, and safety and security advice and briefings for ACT Alliance staff being deployed to visit or work inside Ukraine. This role will require short notice travel inside Ukraine to update security risk assessments and to organise trainings. For the full Job Description click: JD ACT Humanitarian Security Advisor

Conditions: Remuneration and allowances commensurate with ACT’s standard compensation and benefits including: competitive salary, 25 days annual vacation, pension/provident fund contribution, health and travel insurance. For this mission, accommodation, international and local transportation expenses and regular Rest and Recuperation breaks will also be provided.

HOW TO APPLY
Interested and qualified candidates should send their CV and a cover letter, in English and by email only, to recruitment@actalliance.org by 24 October 2022 24.00 CET. Please put “ACT Humanitarian Security Advisor” in the subject line and name your documents: “Firstname lastname CV” and “Firstname lastname Cover letter”. Female candidates are strongly encouraged to apply.

ACT adheres to the SCHR misconduct scheme The Misconduct Disclosure Scheme (misconduct-disclosure-scheme.org). When applying for this position, please be aware that should you be the preferred candidate, ACT will ask you to provide the contact details of the relevant HR persons/departments asking them to fill in a Statement of Conduct checking you have not been involved in any misconduct at work.

Please note that only shortlisted applicants will be contacted.

Location: The work can be conducted remotely
Duration: 5-Months (Sept 2022 – Jan 2023)
Experience: Minimum 10 years of professional experience in supporting organizational management/development
Language: Fluent in English

Background
ACT Alliance is the largest coalition of Protestant and Orthodox churches and church-related organisations engaged in humanitarian, development and advocacy work in the world. It consists of 138 members working together in over 120 countries to create positive and sustainable change in the lives of poor and marginalised people, regardless of their religion, politics, gender, sexual orientation, race or nationality, in keeping with the highest international codes and standards.

Objectives of the Consultancy
The objective of the consultancy is to develop an evidence-based roadmap for closing the accountability & compliance gap of ACT members. The assignment was started in March 2022 and from tasks listed above under Phase 1 are almost completed. So we are looking for team leader to work with two other team members working part-time on this assignment to complete the Phase 2 of the assignment. For the full ToR click on: ToR ACT Roadmap on Accountability Improvement and Compliance

HOW TO APPLY   

Tender process 
Only registered consultants or companies shall be considered. Qualified and interested parties should send their tender application to:  recruitment@actalliance.org  by 24.00 CET 06/09/2022. 

In your tender, please include: 

• Expression of Interest, including time estimation
• CV of the consultant 
• Justification of consultancy or company registration
• Samples of/or links to previous consultancy work completed
• List of 3 professional reference persons 
• Financial offer: gross daily rate for the consultancy in USD, EURO or CHF – including administrative overheads, taxes and charges.

Please note that only shortlisted applicants will be contacted. 

Duty station: Ukraine hosted by an ACT member
Contract type: Local contract
Duration: Until end of appeal period, i.e., end February 2024
Worktime: 100% FTE
Target start date: Beginning of Sept 2022
Travel: Occasional to Geneva and/or field locations
Experience: 5 years minimum with project or program coordination & monitoring responsibilities.

Application deadline: 31 August 2022

About ACT Alliance
ACT Alliance is the largest coalition of Protestant and Orthodox churches and church-related organisations engaged in humanitarian, development and advocacy work in the world, consisting of more than 135 members working together in over 120 countries to create positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. For more details about the general work of ACT, please refer to http://www.actalliance.org/    

Major functions
ACT Alliance is looking for a Humanitarian Planning Monitoring, Evaluations and Reporting Officer for its Ukraine Appeal. The post’s major functions include development of a PMER framework for the ACT Alliance Ukraine Appeal (UKR221), together with requesting (implementing) member organisations to the appeal. The post holder will strengthen the quality of PMER for all requesting members in the appeal and the secretariat by providing technical assistance and guidance across all relevant areas of PMER – planning, monitoring, evaluation/review, reporting, learning and accountability. She/he will provide capacity building support in PMER to staff of requesting members and the secretariat as required. The PMER Officer will work in close collaboration with the PMER/MEAL teams in requesting member organisations to coordinate data collection, analysis, feedback from affected populations and information to inform operational planning, decision-making and quality programming. She/he will also support the work of other appeals if capacity allows.

For the full ToR click on: ACT Humanitarian PMER Officer Ukraine

HOW TO APPLY
Interested and qualified candidates should send only their CV and a cover letter, in English and by email only, to recruitment@actalliance.org by 31/08/2022 (24.00 CET). Please put “PMER Officer Ukraine” in the subject line and name your documents: “Firstname lastname CV” and “Firstname lastname Cover letter”. Female candidates are strongly encouraged to apply.  

ACT adheres to the SCHR misconduct scheme https://www.schr.info/the-misconduct-disclosure-scheme. As such, ACT will contact the current and/or former employer of the preferred candidate as part of reference checking, asking them to fill in a Statement of Conduct. When applying for this position, please confirm in the body of the email that you give your consent to ACT asking your current/former employer for a Statement of Conduct should you be the preferred candidate and that you will provide the contact details of the relevant HR person/department that can provide such a statement.  

Please note that only shortlisted applicants will be contacted.  

Location: Home based with In-Person training in Lebanon
Type of Contract: Individual Contract
Languages required: English
Duration of Contract: 15 days (including 2 days in-person training)
Deadline for Applications: 21 August 2022

About ACT Alliance
ACT Alliance is the largest coalition of Protestant and Orthodox churches and church-related organisations engaged in humanitarian, development and advocacy work in the world. It consists of 147 members working together in over 120 countries, with headquarters in 73 countries, whose aim is to create a positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. For more details about the general work of ACT, please refer to http://www.actalliance.org/

Gender Justice is one of the priorities identified in ACT Alliance’s current global strategy. Through the ACT Gender Programme, ACT is also seeking to develop structures and processes that will deliver a strong record of results and effective programming that respond to intersecting inequalities.  

The Government of Sweden, through Sida (Swedish International Development Cooperation Agency), has agreed to fund ACT’s Gender Programme for a three-year period through its Strategy for Global Gender Equality and Women’s and Girls’ Rights.   

Scope of Consultancy
The Consultant is expected to work closely and collaboratively with the ACT Global Gender Justice and Humanitarian Programme Teams with a view to furthering and ensuring ACT’s humanitarian work is gender-responsive. The work of the consultant will primarily contribute to the following outcome:

O2: Supporting ACT Alliance Forums in shaping and implementing programmatic work that contributes to gender just societies
O4: Ensuring that the Programme providers’ capacity in the Programme areas is strengthened  

We want to ensure that Humanitarian Programme Officers and all relevant secretariat staff share a common understanding of Programme Quality and that they are trained to provide support to ACT forums and members in this regard.   

 Expected Deliverables  

1.  Design and deliver a 2-day Training of Trainers on Gender-Responsive Humanitarianism   
   • This may include adapting existing Gender-Responsive Humanitarianism training materials, to fit the ACT Alliance context.  
   •  The aim will be to equip the ACT Alliance secretariat with the skills and resources required to deliver the training to ACT forums and members.
     
2. Review ACT Alliance Humanitarian Templates and Provide Recommendations for Gender Mainstreaming in each of the current templates. 
   This may include providing technical inputs to Templates to ensure gender is mainstreamed.
   We want to bring a consistent approach across the processes of engagement between members, forums and the secretariat – templates, guidance and policies underpinning our commitments are all part of the supporting architecture that ACT Alliance wants to put in place.

3. Produce a Guidance for the ACT Alliance Secretariat and Implementing Members on Gender-Responsive Humanitarianism   

• This may include guidance on planning, monitoring, evaluation and reporting of the Appeals / Rapid Response Funds to ensure gender disaggregated data and analysis.  

Required Skills and Experience 

• Demonstrable expertise on humanitarianism, gender justice and alliances, desirable in relation to faith-based organisations and faith-based approaches;  
• At least 10 years of progressively responsible experience in designing and managing humanitarian programmes, with a particular focus on gender and protection;  
• Experience in developing and delivering trainings in international contexts;   
• Listener and highly cooperative;  
• Effective facilitation of discussions and trainings;  
• Ability to write high quality, clear, concise recommendations;  
• Strong computer and virtual meeting skills including experience using Microsoft Word, Skype, Zoom;   
• Ability to sets priorities, meet deadlines and manage time efficiently;  
• Highly organised and detail oriented.  

Selection
A panel of 3 persons composed by members of the ACT Alliance Gender and Humanitarian Teams will select the most appropriate candidate. 

Reporting
The consultant will work in collaboration with the Gender and Humanitarian Programme teams and report to the ACT Gender Programme Manager. 

Timeline
The consultancy is expected to be conducted over a period of 2 months based on up to 15 working days. The starting date is anticipated to be late August, until mid-October 2022.  

Application Process  

ACT will evaluate the following documents:   

1. Expression of interest outlining how the work will be developed and the understanding of the Terms of Reference.  
2. Copy of CV and any certificates for HEAT training (recommended). 
3. The proposed budget, including costs for travel to Lebanon for three days (2 days of training). 
4. Submit your documents via email to Elaine Neuenfeldt elaine.neuenfeldt@actalliance.org  and Francesca Traglia francesca.traglia@actalliance.org using the following subject reference:  Consultant ACT Gender Responsive Humanitarianism Applicant 

You will only be contacted if you have been shortlisted.  

PURPOSE:

This position will work to further the impact of World Renew in areas affected by conflict related humanitarian emergencies.  They will work on the development of multi-year proposals and project implementation in areas of chronic emergencies.  Working closely with our Ministry Team colleagues and international partners, the incumbent will development proposals that are well formulated (i.e. technically sound, cost effective, efficient and in keeping with best practice) and in-line with institutional donor requirements.  They will also develop templates and orientation material to help guide the proposal development processes.  They will work with colleagues and international partners to manage the implementation of programs.  This will include coaching, teaching and, at times, direct supervision.  The position will also work to strengthen disaster response capacity within the organization by, among other things, working to further develop our nexus programming.  Finally, the position will work to strengthen the organization’s position with Global Affairs Canada, international networks and alliances, such as ACT and Integral, and contribute to collaboration within the team.

See the full vacancy posting here

Duty station: Prague, Czech Republic or Ukraine
Contract type: Local contract
Duration: 18 months (until end of appeal period, i.e., end February 2024)
Target start date: 1 Sept 2022
Worktime: 100% FTE
Travel: Occasional to Geneva and/or field locations
Experience: 5 years minimum in communications
Application deadline: 14 August 2022

About ACT Alliance

ACT Alliance is the largest coalition of Protestant and Orthodox churches and church-related organisations engaged in humanitarian, development and advocacy work in the world, consisting of more than 135 members working together in over 120 countries to create positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. For more details about the general work of ACT, please refer to http://www.actalliance.org/    

The post will be based either with Diaconia ECCBE in Prague or in one of ACT Alliance’s members offices in Ukraine.

Job Summary 
The Information and Communications Officer will report to the ACT Alliance Director of Communications. The post’s major functions include providing information media and publications for the ACT Europe Forum and the ACT Alliance. The Information and Communications Officer should also assist the ACT Appeal Coordinator for all types of reporting and communication concerning the ACT Alliance Ukraine Appeal (UKR221). In addition, the position requires coordination with local counterparts and partners’ staff as well as the publishers and web hosting company. An ability to work to tight deadlines and be flexible in working with local partners and providers as part of a team is essential. If capacity allows, the incumbent will also support the work of other ACT appeals.  

Duties and Responsibilities 

• Work closely with the Director of Communications and the Secretariat communications team to improve information gathering and delivery for the ACT humanitarian response in Ukraine (appeal UKR221). 
• Strengthen links and working relationships in the area of communications with all responding and funding member organisations.  
• Produce and co-produce reports and other publications (including funding proposals, infographics, social media, visual presentation material, articles and press releases) targeted at both internal and external audiences.  
• Gather and synthesize information from an extensive international network of experts, practitioners and colleagues, and translate complex information into suitable language for a lay audience. 
• Oversee and be responsible for information databases related to UKR221 such as the Sex and Age Disaggregated Data (SADD). 
• Oversee the translation of documents related to the Ukraine crisis into English or other languages (e.g.: Ukrainian, Romanian, Hungarian, Russian, etc.).  
• Translate or select translators to perform tasks and oversee successful delivery of translation projects. 
• Edit and proofread official documents and other communication materials (leaflets, videos, marketing and fundraising materials) ensuring high-quality standards and context-appropriate content ensuring that the final text follows ACT Alliance’s standards. 
• Gather simple content and design layouts or adapt ACT Alliance’s communications templates following ACT Alliance’s branding guide. 
• Gather content and edit video interviews or content to develop short documentaries for social media platforms or internal ACT Alliance communication; and/or oversee content delivered by consultants ensuring high quality standards and the respect of GDPR rules and internal ACT Code of Conduct and other relevant policies. 
• Assist ACT Alliance’s members in Europe and the ACT Alliance Secretariat communications staff with media requests, content gathering, and administrative support related to the Ukraine appeal. 
• Liaise with printing companies, web companies, videomakers, translators and photographers. 
• Ensure administrative support during or ahead of onsite field visits. Ensure that all internal ACT Alliance’ administrative requirements are followed. 
• Actively engage and collaborate with communications colleagues in ACT member organisations. 
• Share information when required. Maintain an up-to-date database of contacts and participate in communications coordination meetings. 

 Competences and behaviours 

• Committed to the values of the ACT Alliance and takes pride in delivering on agreed priorities according to the highest standards individually and as part of a global team.  
• Proactively finds innovative and creative solutions, is efficient and reliable, adapts to change and uncertainty, is decisive and acts with integrity. 
• Builds effective internal and external relationships, involves others when solving problems and treats others with consideration and respect in an alliance where faith is a key ingredient of people’s lives. 
• Passion for building and developing core skills for the role and contributes knowledge outside of immediate own role. 

 Skills and experience 

• BA in Communication, Information Technology, Management, or International Relations or any relevant discipline.  
• At least five years’ experience in communications.  
• Ability to interact independently with all type of media agents (e.g. press, publishers, printers, designers, etc.). 
• English native level; Ukrainian language is an asset.  
• Outstanding editor with excellent communication skills, networking capabilities and a proven ability to work effectively in a multicultural environment.  
• Knowledge of Indesign, Illustrator, Photoshop and Video editing; ability to develop layouts or modify existing ones. 
• Knowledge of WordPress; ability to post stories and documents. 
• Good understanding of social media (Twitter, Facebook). 
• Good working knowledge of Excel and Word. 
• Eye for detail, open-minded, creative, and communicative. 
• Proven ability to work effectively as part of multidisciplinary and multicultural team, to work successfully with people at all levels in the field.  
• Willing to travel and work irregular hours (when necessary). 

HOW TO APPLY
Interested and qualified candidates should send only their CV and a cover letter, in English and by email only, to recruitment@actalliance.org by 14/08/2022 (24.00 CET). Please put “Humanitarian Information & Communications Officer Ukraine” in the subject line and name your documents: “Firstname lastname CV” and “Firstname lastname Cover letter”. Female candidates are strongly encouraged to apply.   

ACT adheres to the SCHR misconduct scheme https://www.schr.info/the-misconduct-disclosure-scheme. As such, ACT will contact the current and/or former employer of the preferred candidate as part of reference checking, asking them to fill in a Statement of Conduct. When applying for this position, please confirm in the body of the email that you give your consent to ACT asking your current/former employer for a Statement of Conduct should you be the preferred candidate and that you will provide the contact details of the relevant HR person/department that can provide such a statement.   

 Please note that only shortlisted applicants will be contacted.   

Duty station:  Bangkok, Thailand or Geneva, Switzerland 
Duration:            18-20 months (target start date 1 Sept 2022) 
Worktime:        100% FTE 
Travel:                   Occasional to field locations 
Language required:  English  
Experience:    A minimum 5 years of work experience relating to accounting and financial management in humanitarian responses. 

Application deadline: 7 August 2022 

About ACT Alliance 
ACT Alliance is the largest coalition of Protestant and Orthodox churches and church-related organisations engaged in humanitarian, development and advocacy work in the world, consisting of more than 135 members working together in over 120 countries to create positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. For more details about the general work of ACT, please refer to http://www.actalliance.org/      

Major functions 
We are looking for a Humanitarian Finance Officer who will report to the ACT Alliance Ukraine Appeal Coordinator and will be matrix managed by the ACT Alliance Finance Coordinator. The post’s major functions include management of the appeal funds (pledges, transfers) whilst working closely with the finance teams of requesting and funding members. The postholder will also review, finalise and file funding contracts for the appeal and oversee tracking of all appeal income and disbursements. On time financial reporting and timely review of requesting member budgets and finance/audit reports is required. Regular finance monitoring visits to field locations are an important part of this job.  S/he will also support the work of other appeals if capacity allows. 

Duties and Responsibilities 

Appeals & Rapid Response

• Coordinate pledges and financial contributions with funding and requesting members ensuring transfer to requesting members in a timely fashion. 
• Review appeal contracts and track and lead on the requirements related to finance and reporting. 
• Communicate with donors and requesting members as needed on finance issues/confirmation of funds received, etc. 
• Compliance assurance of ACT’s requesting members, including ensuring that the requesting members and the local implementing partners, have a robust finance system. 
• Programme finance monitoring visits. 
• Ensure on-time financial reporting and review reports submitted by members, including audit reports. 
• Timely booking of appeal and rapid response pledges and transactions in the finance system. 
• Track income flows to Ukraine appeal and produce regular income reports. 
• Ensure creation and accurate filing of finance related documentation for appeal and rapid response. 
• Generate and disseminate regular appeal fund status overviews to the Appeal team and relevant member organisations. 
• Coordinate regular update meetings with the Appeal Team to ensure information exchange regarding appeal and rapid response developments. 
• Participate in monitoring visits when requested by the Appeal Lead, Humanitarian Operations Manager, or the Director of Operations. 

Bank (to be confirmed) 

• Manage directly bank transfers/payments for appeal payments or through the ACT Finance team. 
• Manage communication with the bank and member organisations regarding appeal donations, in particular with regards to due diligence for sanctioned regions and countries if relevant. 

Competences and behaviours 

• Committed to the values of the ACT Alliance and takes pride in delivering on agreed priorities according to the highest standards individually and as part of a global team.  
• Proactively finds innovative and creative solutions, is efficient and reliable, adapts to change and uncertainty, is decisive and acts with integrity. 
• Builds effective internal and external relationships, involves others when solving problems and treats others with consideration and respect in an alliance where faith is a key ingredient of people’s lives. 
• Passion for building and developing core skills for the role and contributes knowledge outside of immediate own role. 

Working relationships 

• Internally: collaborate closely with the Finance Coordinator (general) and the wider finance team, Appeal Coordinator, Global Humanitarian Operations Manager, Head of Humanitarian Affairs and, as well as other secretariat staff and consultants, as relevant.  
• Externally: communicate with relevant ACT member organisations, partners and external donors. 

Skills and experience 

• Relevant degree in accounting, financial management, business administration or other relevant educational background combined with professional experience. 
• Minimum 5 years of work experience relating to accounting and financial management in humanitarian responses. 
• Strong skills in analysing financial reports, audits and producing financial overviews. 
• Experience from, or Interest in, working with humanitarian issues. 
• Experience in a non-profit / donor funded finance role. 
• Ability to work with tight deadlines and to deliver results with limited supervision. 
• Ability to function under pressure and to handle multiple tasks simultaneously. 
• Excellent organizational and computer skills (including excellent command of spread sheets and financial management softwares – ideally Navision or 365 Business Central Dynamics). 
• Self-motivated and with a positive attitude. 
• Precise, curious, analytical and organized mindset. 
• Pays attention to detail and takes pride in delivering accurate, high-quality work. 
• Flexible, innovative and effective in working collaboratively as part of a multicultural team. 
• Excellent written and verbal communication skills in English. 

HOW TO APPLY 
Interested and qualified candidates should send their CV and a cover letter, in English and by email only, to recruitment@actalliance.org by 07/08/2022 (24.00 CET). Please put “Humanitarian Finance Officer Ukraine” in the subject line and name your documents (attachments): “Firstname lastname CV” and “Firstname lastname Cover letter”. Female candidates are strongly encouraged to apply.  

ACT adheres to the SCHR misconduct scheme https://www.schr.info/the-misconduct-disclosure-scheme. As such, ACT will contact the current and/or former employer of the preferred candidate as part of reference checking, asking them to fill in a Statement of Conduct. When applying for this position, please confirm in the body of the email that you give your consent to ACT asking your current/former employer for a Statement of Conduct should you be the preferred candidate and that you will provide the contact details of the relevant HR person/department that can provide such a statement.  

Please note that only shortlisted applicants will be contacted.  

ACT Alliance is looking for a Humanitarian Security Officer for its Ukraine Appeal 

Duty station:    Lviv, Ukraine hosted by Hungarian Inter-church Aid
Duration:         11 months renewable
Worktime:       100% FTE
Travel:            Occasional to Geneva and/or field locations

About ACT Alliance
ACT Alliance is the largest coalition of Protestant and Orthodox churches and church-related organisations engaged in humanitarian, development and advocacy work in the world, consisting of more than 135 members working together in over 120 countries to create positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. For more details about the general work of ACT, please refer to http://www.actalliance.org/   

About Hungarian Church Aid
Hungarian Interchurch Aid (HiA) is a community that provides those in need or crisis with efficient assistance through the power of unity. Our main objective is to facilitate the integration of families seeking a way out of poverty. In our international operations, we work with local partners to ensure adequacy with real community needs. HiA is one of the implementing organisations of the ACT Ukraine Appeal.

Major Functions

• To facilitate implementation of ACT Alliance Appeal programming within Ukraine (UKR221) and effective Security Risk Management in line with the ACT Alliance Safety & Security Guidelines (2018).
• To support the country teams and programmes through the provision of information, project and incident management and to provide safety and security advice and briefings for staff being deployed to or deployed inside Ukraine. This Role will require short notice travel inside Ukraine to update security risk assessments, to organise trainings and refresher trainings.
• Other administrative functions may also be required from time to time.

Duties and Responsibilities

Information Management & Reporting

• Develop and maintain SharePoint (intranet) security resources and provide resources to managers staff and delegates where required. 
• Disseminate Security updates to ACT Alliance members.
• Manage databases to record information about staff and delegate security training.
• Assist in the Preparation of quarterly and annual papers for ASG and Act Alliance. 

Project Management

• Review the standards of the Security Training and remote first aid training capacity to be available to appropriate in country staff and travellers. 
• Assist members in the development of their Safety and Security Field Manuals and SOP’s for staff and delegates, providing an assessment and review function.
• Conduct other projects as required. 

Incident Reporting and Management

• Access and support ACT members on security incident reporting mechanisms are functioning and that information is shared in real time with ASG and other members. 
• Respond to reported incidents appropriately. 
• Coordinate the analysis and review of incident reports, identifying lessons to be learnt. 

Travel Risk Management  

• Act as a focal point within Ukraine office for providing information and guidance on in country travel security. 
• Deliver face-to-face security briefings and debriefings to staff and delegates travelling or deploying to Ukraine as required. 
• Develop compliance monitoring and reporting on Security Procedures. 

Training

• Organising the training for the Personal Security Course. Please see below for role details. 
• Work with the ACT Security Group to continually develop Security Management Training. 
• Work with the ACT Security Coordinator to deliver Security training. 
• Conduct other bespoke Security training as required. 

Internal and External engagement  

• Maintain a close working relationship with ACT Alliance and the ASG to ensure effective security management across the organisation.
• Act as subject matter expert at cross-departmental and organisational working groups, Emergency Task Force and other key meetings. 
• Actively participate and contribute to the ASG quarterly meetings providing contextual updates. 
• Represent Act Alliance and the ASG at external inter-agency security meetings and events. 

 General 

• Conduct security reviews of in-country fixed locations offices, hotels, guest houses and projects/programmes when required.
• He/she will be responsible for the duties detailed in the job description and may also carry out such duties as are reasonably required. 

 Competences and behaviours

• Cross cultural sensitivity and diversity awareness.
• Committed to the values of the ACT Alliance and takes pride in delivering on agreed priorities according to the highest standards individually and as part of a global team. 
• Able to priorities and manage own workload to meet deadlines.
• Flexible approach to accommodate needs of the team and group.
• Open and able to adapt to change.
• Drive and motivated with a ‘can do’ approach.
• Able to maintain confidentiality and gain the confidence of others.

Working relationships

• Reporting to the ACT Alliance Director of Operations and HIA Country Director Aid. The ASG primarily provides support to the staff of ACT Alliance, made up of some 140 faith-based members, international staff in overseas programs and national staff in overseas programmes. 
• Strong engagement with the ACT Security Group. 
• Close collaboration with Security staff in requesting members and with other relevant partners.

Skills and experiences

• Good knowledge of Microsoft Office packages.
• Up-to-date knowledge of current thinking and trends in security management in the humanitarian sector.
• Knowledge of personal security and safety issues affecting humanitarian personnel.
• Knowledge of Humanitarian security approach and management procedures.
• Knowledge of remote (Field) First Aid preferable (or be willing to be qualified First Aid Instructor).
• Knowledge of Safeguarding best practice preferable.
• Excellent organisational skills.
• Excellent inter-personal skills.
• Ability to work both independently and as a team member.
• Excellent writing skills, able to produce clear and concise reports.
• Ability to manipulate data to create KPIs and present management information in a clear manner.
• Strong skills in information management including the establishment and maintenance of databases.
• Excellent written and verbal communication skills in English; good knowledge of Ukrainian, Russian and/or and other relevant European languages is a strong asset.
• Experience of information management.
• Experience of risk management frameworks and risk assessment.
• Experience of incident management.
• Experience of inter-agency liaison. 
• Previous RC / INGO experience.

How to Apply
Interested and qualified candidates should send their CV and a cover letter, in English via the Rabota website or by email to hr.ukr@hia.hu. Duration of contract: 11 months, renewable.

Please note that only shortlisted applicants will be contacted.

Duty station: Bangkok, Thailand
Initial contract: One year
Position at (%): 100%
Languages required: English and Thai
Experience: At least three years in accounting and financial role
Application deadline: 12 June 2022

About ACT Alliance
ACT Alliance is the largest coalition of Protestant and Orthodox churches and church-related organisations engaged in humanitarian, development and advocacy work in the world, consisting of more than 137 members working together in over 120 countries to create positive and sustainable change in the lives of poor and marginalised people regardless of their religion, politics, gender, sexual orientation, race or nationality in keeping with the highest international codes and standards. For more details about the general work of ACT, please refer to http://www.actalliance.org/

Major functions
ACT is looking for a Finance Officer Operations to join its Secretariat’s Operations Team. The Finance Officer Operations will report to the Finance Coordinator and be responsible for the accurate input of the Secretariat’s transactions.

Duties and Responsibilities

Receivables

• Prepare and disseminate invoices for membership fees & Income-based fees and voluntary contributions under the instructions of the Finance Coordinator. Input into the Finance System.
• Payments to suppliers Input all invoices/contractual obligations to pay into the Finance System, send for approval and pay on a regular basis invoices.
• Control collection and filing of all above invoices/contracts.
• Be the focal person for the Continia expense reporting system. Ensuring up to date, quality checking of supporting documents, sending for approval, posting and payment on a regular basis.
• Payments to Regional Offices and Regional Office Salaries
• Check the advances requested from the Regional offices & the actual expenditure covered by these advances.
• Assist the Finance Coordinator in the preparation and payment of the Regional office salaries.

Expense reporting system

• Responsible for this system (Continia), full understanding of how the system works and be able to solve and correct any issues and to provide input on improvements.

Reconciliations

• Assist the Finance Coordinator on any Balance Sheet reconciliations as delegated.

General Audit (Secretariat) and Thai Foundation Audit

• With the rest of the audit team ensure all requests for the auditors are answered.

Banking

• Extract all banking documents from the bank account daily and include in the respective directories. Place the credit card statements for employees and FX forward contract documentation in their respective directories.

Thai Foundation

• Keep all accounting entries and work with the Finance Coordinator to ensure accurate reporting.

General

• Be an active member of the Finance team, be prepared to offer suggestions for improvement in the systems and controls.

Competences and behaviours

• Committed to the values of the ACT Alliance and takes pride in delivering on agreed priorities according to the highest standards individually and as part of a global team.
• Proactively finds innovative and creative solutions, is efficient and reliable, adapts to change and uncertainty, is decisive and acts with integrity.
• Builds effective internal and external relationships, involves others when solving problems and treats others with consideration and respect in an alliance where faith is a key ingredient of people’s lives.
• Passion for building and developing core skills for the role and contributes knowledge outside of immediate own role.
• Confidentiality and trust are an expected behaviours for this role.

Working relationships

• Internally: collaborate closely with all Secretariat staff and consultants, as relevant. 
  Externally: communicate with relevant ACT member organisations, external donors and service providers in relation to finance.

Skills and experiences

• Relevant degree in financial management, accounting or business administration or other relevant educational background combined with professional experience.
• Minimum 3 years of work experience related to finance and accounting.
• Experience in accounting and bookkeeping.
• Interest in working with humanitarian issues.
• Experience in a non-profit organisation desirable but not essential.
• Ability to work with tight deadlines and to deliver results with limited supervision.
• Ability to function under pressure and to handle multiple tasks simultaneously.
• Excellent organisational and computer skills (including excellent command of spread sheets and financial management software,) Experience with Microsoft Dynamics 365 Business Central is an advantage.
• Self-motivated and with a positive attitude.
• Precise, curious, analytical and organised mindset.
• Pays attention to detail and takes pride in delivering accurate, high-quality work.
• Flexible, innovative and effective in working collaboratively as part of a multicultural team.
• Excellent written and verbal communication skills in English and Thai.

HOW TO APPLY
Interested and qualified candidates should send their CV and a cover letter, in English and by email only, to recruitment@actalliance.org by 12 June 2022 (24.00 CET). Please put “Finance Officer Operations-Bangkok” in the subject line and name your documents (attachments): “Firstname lastname CV” and “Firstname lastname Cover letter”. Female candidates are strongly encouraged to apply.

ACT adheres to the SCHR misconduct scheme https://www.schr.info/the-misconduct-disclosure-scheme. As such, ACT will contact the current and/or former employer of the preferred candidate as part of reference checking, asking them to fill in a Statement of Conduct. When applying for this position, please confirm in the body of the email that you give your consent to ACT asking your current/former employer for a Statement of Conduct should you be the preferred candidate and that you will provide the contact details of the relevant HR person/department that can provide such a statement.

Please note that only shortlisted applicants will be contacted.