Starting date: To be agreed

Duration of contract: initial contract of 5 years

Closing date for applications: 31 March 2020

Candidates for this position require a member church endorsement as well as being an ordained pastor in a member church

Purpose

The LWF is a communion of 148 member churches in 7 regions, living and working together for a just, peaceful and reconciled world.

The LWF Strategy 2019 – 2024 “With a passion for the church and for the world” identifies two priorities: supporting the churches’ presence and vibrant witness in the world and promoting human dignity, justice and peace.

Under the leadership of the General Secretary, and in relation with her-his region of responsibility, the Regional Secretary for Latin America, the Caribbean and North America:

• Accompanies member churches in their ministry, offering counsel, support and cooperation.
• Supports churches to express their relationships of communion in their shared life and witness.
• Acts as a facilitator in the implementation of LWF’s programmatic work, ensuring coherence, consistency, relevance and responsiveness, both regionally and globally.

Required qualifications:

• Degree in Theology.
• Endorsed by the Lutheran member church of his-her country.
• Ordained pastor in a member church.
• Excellent written and spoken Spanish and/or Portuguese as well as English.

Additional study and experience

• Successful experience of at least 5 years in positions involving mission, theological reflection, as well as planning.
• Demonstrated excellent capacity in mediation, coaching, and group/process facilitation.
• Demonstrated diplomatic, relational and political skills.
• Solid experience within a LWF MC and in regional settings.
• Demonstrated excellent capacity to develop interpersonal working relationships at both strategic and operational levels.
• Proven ability to lead and interact with multi-cultural and multi-professional teams with indirect supervision role.

Average travel days per year: extensive (more than 20 days)

LWF core skills

• Analytical thinking – expert level
• Initiative -expert level
• Leadership – expert level
• Working effectively with others – expert level
• Achieving results -advanced level
• Accountability – advanced level

Required skills

• Organisational development – expert level
• Communication – expert level
• Networking – expert level
• Facilitation / negotiation / mediation – expert level
• Advocacy / influence – expert level
• Project management – basic level

Position environment and dimensions

Represents the LWF Communion Office regionally and acts as the primary entry point for accompaniment, advice and support to and from MCs.

Nurtures and gives shape to programmatic work and activities in MCs at regional level, in accordance with defined work plan.

Provides guidance and contextualizes LWF policies and practices, ensuring consistency and quality at regional level.

Contributes at regional level to LWF’s sustainable development and funding.

Major influence role in shaping regional and global LWF impact and outcomes.

Internally, interacts with the General Secretary and the staff of the Office of the General Secretary, all LWF departments, program staff, event organizers, Regional Expression Officers.

Externally, interacts primarily with MCs as well as other churches, ecumenical bodies, donors and related agencies, and any other relevant LWF stakeholders.

Main duties

Under the leadership of the General Secretary, and in relation with her-his region of responsibility, the Regional Secretary for Latin America, the Caribbean and North America:

• Provides pastoral accompaniment through regular visits to the MCs.
• Identifies and promotes the development of church leadership regionally and globally, both clergy and lay.
• Facilitates relationships between MCs, mitigates tensions and manages conflicts as needed.
• Monitors and develops LWF orientations, strategy and objectives.
• Plans and facilitates regional and sub-regional leadership meetings.
• Supports the initiation, design, planning, implementation and reception of programs and processes of the LWF Communion office as a whole and in the region of responsibility.
• Identifies and coordinates expertise and resources in the Communion for program work and capacity building.
• Participates in and contributes to the periodic program reviews of the departments.
• Cooperates with other LWF Regional Secretaries to ensure global cohesion of the Communion Office and consistency between and in the regions in programmatic work, LWF approaches and methodologies.
• Advises and supports communication for the purpose of communion building.
• Convenes a regional Communion Office staff working team to exchange information and address issues in the region of responsibility.

Major Challenges

This new position requires creativity and flexibility in order to give it shape and bring it to full fruition at a time of change.

To apply, please click on the following link:

https://lutheranworld.recruiterbox.com/jobs/fk0qws5?cjb_hash=O_cGMM22&apply_now=true

Starting date:  As soon as possible

Closing date for applications:  13 December 2019

Duration of contract:  initial contract of 5 years

Extensive travel of more than 20 days per year

Candidates are required to be in sympathy with the core values of our organization

Purpose

The Department for World Service (DWS) is responsible for carrying out diakonal response to humanitarian emergencies and human needs on behalf of the Lutheran World Federation – a Communion of Churches (LWF).

In pursuance of its responsibility and based on its strategy, DWS

• Operates together with and on behalf of the LWF member churches;
• Provides support of refugees, returnees, internally displaced people, their host communities and communities at risk, emphasizing livelihoods, quality services, protection and social cohesion;
• Establishes and runs country programs and emergency operations;
• Engages in cooperation and partnership with governmental and non-governmental organizations, the relevant United Nations agencies and other structures involved in humanitarian and development programs as they link to the WS mandate and represents the LWF in the ACT Alliance.

Quality programming, learning, and accountability at all levels are key commitments in the Global Strategy of DWS.  The main purpose of this position is to develop and support the implementation of these commitments, with particular responsibility for the digitalization of data management across LWF Country Programs.

In particular, the position holder:

• Leads the conceptualization and technical implementation of digital data collection and management across World Service;
• Enhances the learning and capacity development of LWF World Service in Country Programs in digitized data management and PMER;
• Builds internal practices and processes to ensure data quality and timeliness;
• Supports PMER processes at all levels (project, Country program, and in Geneva).

Required Qualifications

• Master’s university degree in Economics, Statistics, Sociology or similar subjects with a strong emphasis on quantitative research methodology.
• Further training and expertise in Technology for Development and demonstrated experience managing cloud-based data management systems.
• Proficient and comfortable in managing and cleaning data in excel or other spreadsheets tools including the use of functions and understanding concepts of relational data.
• Excellent writing skills in producing report documents with Word, and presentations with PowerPoint, and the use of project management and communication tools like ClickUp, Teams, Sharepoint.
• Excellent organization, interpersonal, verbal and written communication skills, with proven experience participating in organization workshops.
• Able to work within an internationally distributed team, with some travel and under time pressure.
• Proficiency level of English, working knowledge of French or Spanish are an asset.
• Church endorsement is required.

Additional Study and Experience

• At least 5 years working experience with coordinating and monitoring (MEAL) responsibilities, preferably in an NGO and/or within faith-based/ecumenical organizations.
• At least 3 years working experience in the humanitarian or development work in the field.
• Proven experience and expertise in using digital data collection tools, such as Kobo, Commcare, Survey CTO, Newdea, and others.
• Proven experience working with cloud-based data management systems and digital data collection tools.
• Proven experience with managing large relational data sets.
• Technology for development experience desirable.

LWF Core Skills

Achieving results – level high

Accountability – level high

Working effectively with others – level high

Analytical thinking – level high

Initiative – level high

Leadership – level confirmed

Required Skills

Digital data management tools expertise – level high

Communication of technical jargon to non-technical people – level high

Indicator management – level high

Report writing – level high

Planning and evaluation methodology – level confirmed

Facilitation and coordination – level confirmed

Position Environment and Dimensions

Internally, as a member of a team of QAA, mainly interacts with World Service in Geneva and with QAA team members outside Geneva, with the Global Grants team, and globally with country programs technical staff in view of PMER and digitalisation.

Externally, interacts and cooperates with technical staff from related agencies, and other like-minded organisations.

Main Duties

Digital data management

Design and facilitate implementation of road map for digital data management for LWF Country Programs.

Ensure that key data elements are identified, forms and tools are developed to capture efficient data, and data is collected in standardized and timely way compatible with the identified digital tools.

Maintain data dashboards and spreadsheets to meet the requirements.

Conduct internal reviews to ensure the quality of the data collected.

Support technically the roll out and review of the Global World Service Strategy, with a focus on indicator tracking and the collection and management of country results data.

Processes and Tools Development

Lead the development of new digital data collection processes and coordinate the roll out and capacity building at field level.

Contribute to the development of tools and process for the quality check in close collaboration with the Operations Team.

Facilitate and document in-house planning processes. Create methodologies and guidance notes for Country Programs.

Support the efficient use of Newdea, our online PMER system.

Updating guidance notes on evaluation, peer-reviews and feedback mechanism of achievements to the grassroots, and other PMER materials as needed.

Analysis and capacity building of Country Programs digital PMER and data management processes (during travels, remote support).

People Coordination and Capacity Building

Support the daily coordination of the global QAA team’s work.

Support and develop the functional capacity of the global QAA team.

Major Challenges

To support efficient networking and coordination among the global QAA team, regional focal points and within the Country Programs.

To ensure close cooperation with the RPCs and the Country Programs, supporting efficient communication within the department and giving and receiving regular information specific to the QAA team. To effectively and efficiently work with relevant colleagues globally to ensure that good quality data are collected and meaningful reports are produced and uploaded on-time.

To apply, click on the following link:

https://lutheranworld.recruiterbox.com/jobs/fk03lk4?cjb_hash=O_mYHt48&apply_now=true

Starting date:  As soon as possible

Closing date for applications:  13 December 2019

Limited travel of up to 19 days per year

Working rate of 80%

It should be noted that this is a local hire position

Purpose

LWF is a faith-based organization with a strong commitment to the human rights and a long-lasting engagement with the UN.

The Department for Theology, Mission and Justice (DTMJ) is primarily responsible for programs and themes geared towards supporting the presence and witness of the member churches (MCs) of the Lutheran World Federation – a Communion of Churches (LWF) globally and locally. DTMJ also houses the advocacy unit of the LWF.

The Action for Justice is a team located in DTMJ under the leadership of the Head of Advocacy and dedicated to represent and promote LWF programmatic work carried out worldwide at local and national levels on the following themes: human rights, gender justice, climate justice and interfaith and peace. Using the Local to Global methodology, the Action for Justice team ensures that issues related to these themes are developed in MCs and in World Service (WS) country programs and reported through global mechanisms focusing on the United Nations and its High Commissioners for refugees and human rights, in a highly political international environment.

The main purpose of the position is to focus on advocacy for gender justice in close cooperation with the unit for theological studies, ensuring advocacy is rooted in Lutheran theology.

In consistence with LWF policies, Assembly and Council resolutions the purpose of this position is to contribute to enhanced capacity and awareness on gender justice and women´s human rights in member churches and World Service country programs.

In her-his role, the incumbent will handle, share and safeguard information relevant to the theme, provide logistics in organising travels and events.

Required Qualifications

• University degree in Gender Studies or equivalent.
• Training in project management.
• Proficiency in English, and ideally French, German and Spanish.
• Advanced level in office suite, database and content management system (CMS).
• Knowledge of financial administration or bookkeeping/accounting.

Additional Study and Experience

• At least 3-year international experience preferably with faith-based/ ecumenical organization.
• Working experience in relation with development project management in gender mainstreaming and development issues.
• Proven experience in writing English advocacy/communication papers accessible to various audiences.
• Proven ability to interact and work in various cultural environments.
• Knowledge of LWF member churches, mission societies, LWF related agencies and/or ecumenical organizations.

LWF Core Skills

Achieving results – level high

Working effectively with others – level high

Analytical thinking – level high

Initiative – level high

Leadership – level confirmed

Accountability – level confirmed

Required Skills

Communication / Networking – level high

Facilitation / Negotiation – level high

Advocacy and Policy Development – level confirmed

Training – level confirmed

Project management – level confirmed

Resources management / fundraising – level basic

Position Environment and Dimensions

Internally, as a member of the Action for Justice team, mainly interacts with the Program Executive for Gender Justice & Women’s Empowerment, with DTMJ Support Team, with WS staff, with the Gender focal group, with communication staff in DPC, and regional secretaries. Collaborates with other DTMJ program staff and LWF departments on project management issues and coordination, in particular with AFJ and WS programs.

Externally, interacts and cooperates worldwide with UN and other relevant inter-governmental bodies, INGOs, missions, related agencies, MCs, ecumenical organizations and donors.

Main Duties

Advocacy

Coordinates LWF’s engagement with the UN Convention on the Elimination of all Forms of Discrimination against Women (CEDAW), SDG5, Commission on the Status of Women (CSW) and relevant international mechanisms for the protection and promotion of Gender justice.

Provides capacity building training on CEDAW and women human rights advocacy in general for MCs and country programs.

Organizes lobbying meetings in Geneva and other capitals with missions and INGOs for representatives from/of MCs and country programs.

Researches and develops policy papers emerging from LWF’s advocacy work on Gender Justice.

Supports the development of policy positions in relevant thematic areas; supports in the writing and editing of CEDAW reports and advocacy papers.

Monitors developments, attends meetings, workshops and events related to women’s human rights.

Carries out advocacy with a particular focus on Sexual and Gender Based Violence, Women’s Empowerment, Sexual and Reproductive Health Rights.

Contributes from a gender justice perspective to policy development and advocacy in other areas of concern for the LWF.

Communication Support

Processes information and data on RBA projects for presentation purposes.

Feeds LWF communication and resource mobilisation with appropriate facts and messages on RBA projects.

Administrative and Coordination Support

Liaises with WS country programs and MCs in the coordination and monitoring of women’s rights related L2G2L programs/projects.

Liaises with other staff such as PMER and Resource Mobilization colleagues on risk management, donors’ compliance and fundraising.

Arranges meetings, conferences, travels and visitors’ logistics.

Prepares payment vouchers and monitors expenditures.

Ensures a proper information/data/documentation management, including inputting data into dedicated software tool.

Major Challenges

To promote Gender Justice that is rooted in Lutheran theology and consistent with international conventions and norms, in cooperation with country programs and MCs that may have different positions.

To apply, click on the following link:

https://lutheranworld.recruiterbox.com/jobs/fk03nm5?cjb_hash=O_WfjG81&apply_now=true

The Lutheran World Federation (LWF) has an opening in its Geneva offices for a

GLOBAL FUNDING OFFICER

Starting date: as soon as possible
Closing date for applications: 14 February 2020
Duration of contract: initial contract of 5 years

Candidates for this position require a church endorsement

Purpose

LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.
A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.
The Global Funding Team (GFT) in World Service is responsible for securing and managing new funding opportunities as part of World Services’ efforts to diversify its funding portfolio.
During the 2013-2018 Global Strategy this work has mainly focused on securing grants from institutional donors (including US Government and EU) in an effort to provide funding for the World Service country program operations, in particular those associated with refugees and IDPs.
As part of more intensified efforts to further diversify funding opportunities during the new 2019-2024 Global Strategy, the GFT intends to broaden its funding portfolio beyond institutional grants and pursue other funding sources and partnerships (including foundations, private, corporate, individual and other sources) in Switzerland and in newly emerging markets.
There will be increased collaboration with the LWF’s Department for Theology, Mission & Justice’s (DTMJ’s) Action for Justice unit, and in particular collaboration with the Resource Mobilisation Coordinator in DTMJ and where possible/relevant seek funding which will benefit both departments.
A large part of the time will be spent identifying new opportunities which will include mapping and identification of potential donors, followed by building, nurturing and developing those relationships. Duty travels will mainly focus on visits to potential donors and as part of the donor relationship tasks.

Required Qualifications
Master’s degree in business development or marketing, and/or other related subjects.
Proficiency in English, German, French required. Arabic an asset.

Additional Study and Experience
Minimum 3-5 years of experience in resource mobilization and donor relationship management roles and responsibilities.
Knowledge and experience of collaboration and building relations with HNWIs, foundations and private sector donors (and particularly in the field of humanitarian assistance, advocacy, human rights and sustainable development).
Ability to work independently and at times with little supervision.
Experience with innovative approaches to funding and fund raising.
Flexible, ability to travel at short notice.
Strong computer literacy.

LWF Core Skills
Achieving results – expert level
Initiative – expert level
Analytical thinking – advanced level
Leadership – advanced level
Working effectively with others – advanced level
Accountability – advanced level

Required Skills
Innovation – expert level
Communication – expert level
Networking, advocacy – expert level
Facilitation, negotiation – expert level
Stakeholders Management/ resource Mobilization – expert level

Position Environment and Dimensions
Internally, as a member of the Global Funding Team, reporting to the Global Funding Coordinator, mainly interacts with World Service in Geneva, including the Extended Management Team, and with the Action for Justice’s team and Resource Mobilization Coordinator in DTMJ.
Externally, interacts and relates with other Swiss NGOs, INGOs, authorities, corporate sector, foundations, private donors and other like-minded agencies. Travels required as necessary.

Extensive travel: more than 20 days per year

Main Duties
Donor Development & Diversification
As part of the overall task of identifying and pursuing funding opportunities with new donors (World Service’s donor development and donor diversification strategies) key tasks will include:
Research and map potential funding partners in Switzerland and in newly emerging markets (including foundations, private, corporate, individual and other sources);
Conduct other necessary ground work and research in order to position LWF for future funding opportunities;
Meet and establish relations with potential funding partners;
Prepare potential funding partners profiles (geographic and thematic priorities / areas of interest, eligibility criteria, funding mechanisms, etc);
Conduct analysis on potential funding partners; interests and identify matchmaking possibilities and funding opportunities for the World Service strategic priorities;
Establish, pursue and build relations with the relevant and potential funding partners and donors (including meetings, visits, conference calls, follow up and other tasks needed to build the relations).

Works closely with program staff (DWS and DTMJ) to be familiar with the program content and ensure the sourcing of relevant funding.

Expertise, Support, Learning and Development
Supports and advises WS GFT and DTMJ Action for Justice’s team on strategic engagement with key funding partners and development of potential fundraising networks.
Monitors strategically the fundraising trends, priorities, landscapes, mechanisms, activities and practices with existing and potential donors.
Contributes actively to sustainable knowledge management and continuous improvement.

Communication and Promotion
Represents LWF in public fora and networks with potential donors.
Ensures a good visibility and updated information flow through the various LWF communication channels.

Special Duties
As may be assigned by the supervisor.

Major Challenges
In this new position, the incumbent will have to develop and build a network of potential new donors without initial returns on investment. A lot of patience and commitment will be needed to open doors and generate the release of funds for LWF programs.

To apply, please click on the following link:

https://lutheranworld.recruiterbox.com/jobs/fk035pn?cjb_hash=O_TFOs10&apply_now=true

Position: ACT Regional Representative (Asia and the Pacific) 

Place of Assignment: Bangkok, Thailand

Duration of Contract: 2 years, fixed term.

Closing date for applications:  Friday, 21 February 2020

Travel: Up to 30%, primarily to national forums and field sites 

The Regional Representative is responsible for the overall leadership, representation and effective management of the ACT Alliance Secretariat in Asia and the Pacific in order to deliver on strategic direction resulting in a positive impact in the life of people. She/he ensures programme implementation in an accountable and participatory manner in accordance with the ACT Global Strategy and approved ACT policies and guidelines. As part of a global ACT Secretariat, the Regional Representative strengthens and supports national, sub-regional and regional ACT forums in Asia and the Pacific in their work in emergencies, sustainable development and advocacy.

You will find the detailed job description here: Regional Representative Asia-Pacific

Due to the large number of applications received, only shortlisted candidates will be contacted.

Starting date:  as soon as possible

Closing date for applications:  31 January 2020

Duration of contract:  initial contract of 5 years

Working rate of 60%

Candidates are required to be in sympathy with the core values of our organization

It should be noted that this is a local hire position

Purpose

The Department for Planning and Coordination (DPC) is responsible for the overall coordination of the planning, monitoring and reporting of the LWF Communion Office (CO) of the Lutheran World Federation – a Communion of Churches (LWF) and for the assurance of the quality and accountability of LWF outcomes. DPC oversees and supports the work of the LWF in various areas including in Resourcing.

The main purpose of this position is to support LWF mission and strategy in developing, securing and managing institutional un-earmarked funding for the Communion Office (CO), through coordination and engagement with a number of LWF funding partners. The incumbent shall also convene the Staff Working Team on Resource Mobilization and oversee donor relationship management for a selected number of donors.

Required Qualifications

• University degree in fundraising, business, accounting or a related degree combined with relevant job experience.
• English written and oral proficient, as well as one other LWF language.  Other LWF languages desirable, in particular French.
• Conversant in office suite, database and Content Management System.

Additional Study and Experience

• Minimum 3-year international experience in the area of fundraising with global donors, preferably within faith-based/ecumenical organizations.
• Proven track record of successfully funding projects/programs and managing partners and donors’ relations.
• Demonstrated ability to work and report with various project frameworks from different sectors (public, private, foundations).

LWF Core Skills

• Achieving results – level high
• Accountability – level high
• Working effectively with others – level high
• Leadership – level confirmed
• Initiative – level confirmed
• Analytical thinking – level confirmed

Required Skills

• Communication / Networking / Promotion – level high
• Facilitation / Negotiation – level high
• Resources management / Fundraising – level high
• Project management – level confirmed
• Innovation – level confirmed

Position Environment and Dimensions

Internally, mainly interacts with Resource Mobilization Coordinators, PMER and finance staff from other departments, LWF regional secretaries, Head of Finance and Director for DPC.

Externally, interacts and cooperates with counterparts in member churches, related organizations, ecumenical organizations, NGOs and other donors, institutional or individual, public or private.

Global level responsibility for:

• Managing donor relationship (including communication) of institutional un-earmarked funds.
• Coordinating the LWF annual funding requests and LWF CO agreements.
• Supporting the fundraising strategy development and implementation for the Geneva Communion Office.

Limited travel from between 7 and 19 days per year

Main Duties

Resource Mobilization

Interacts with member churches, related organizations, and other donors to increase and manage un-earmarked funding (e.g. LWF membership fees, LWF Assembly fees, Endowment fund, legacy giving, bequest (individual and institutional) and online donations through LWF website) and generate financial support for Communion and Ecumenical Relations activities.

Monitors and ensures regular information / communication with concerned parties.

Coordinates the CO annual funding request, commitments and agreements/MOUs with related organizations:

• overviewing CO agreements, funding agreements (periodical, once in three years) and the signature of the annual funding commitment per related organization / member church (at least 10).
• coordinating in-house requests at departmental levels (DTMJ, GS, DWS, DPC) and collating one final request per related organization underlining the financial request for each program per department and comparing with the previous request.

Supports the development and implementation of CO fundraising strategy.

Researches new opportunities for fundraising for LWF non-program related needs.

Explores other sources of funding to support the LWF strategy.

Expertise, Support, Learning and Development

Develops and manages internal processes to support donor relationship and coordination in the CO.

Contributes to strategic engagement with selected funding partners, and development of potential fundraising networks.

Support the stewardship of resources in the CO to make best use of the available funding.

Studies, analyses and monitors the fundraising trends, activities and practices with existing and potential donors specific to un-earmarked funds.

Convenes the Staff Working Team on Resource Mobilization.

Communication and Promotion

Ensures a good visibility and updated information flow as required by the scope of the position, including communication or news articles, plans for campaigns, etc.

Organizes regular donor visits to the CO (twice per month on average) including Working Together meetings with the related organizations.  Ensures a smooth update on the situation and funding possibilities.

Special Duties 

As may be assigned by the supervisor.

Major Challenges

To develop and generate general income for the CO specific to un-earmarked funding.

To apply, click on the following link:

https://lutheranworld.recruiterbox.com/jobs/fk03yp9?cjb_hash=O_rfJR93&apply_now=true

Position: Compliance Officer (Regional) 

Place of Assignment: Bangkok, Thailand

Duration of Contract: 2 years, fixed term.

Closing date for applications:  Friday, 10 January 2020

Travel: Up to 20%, primarily to national forums and field sites 

The Compliance Officer is responsible for ensuring that the ACT Secretariat is compliant with reporting requirements and policies internally in the Alliance as well as to external stakeholders. S/He will report to the Director of Operations and in matrix management to the Regional Representative for Asia/Pacific.

You will find the detailed job description here: Compliance Officer

Due to a large number of applications, only shortlisted candidates will be contacted.

Position: Humanitarian Programme Officer (Regional) 

Place of Assignment: Salvador, El Salvador

Duration of Contract: Initial contract of 2 years with a possibility of extension

Closing date for applications:  Monday, 25 November 2019

Travel: Up to 30%, primarily to country forums and field sites 

The Humanitarian Programme Officer supports ACT members and country forums in Latin America and the Caribbean to develop/implement emergency preparedness and response plans, and manages the implementation of the humanitarian mechanism based on the ACT Humanitarian Policy and integration of resilience programming in humanitarian appeals. She/he works closely with the Secretariat regional team, ACT Alliance members and forums at the country-level, as well as with the ACT Alliance Reference Group on Emergency Preparedness and Humanitarian Response, a group made up of experienced humanitarian professionals from across the Alliance.

You will find the detailed job description here:  Humanitarian Programme Officer LAC

The Lutheran World Federation (LWF) has an opening in its Geneva offices for an

ADMINISTRATIVE ASSISTANT

Starting date:  As soon as possible

Closing date for applications:  17 November 2019

Limited travel of less than 7 days per year

The LWF is a communion of 148 member churches in 7 regions, living and working together for a just, peaceful and reconciled world.

Purpose of this Position

The Department for Theology, Mission and Justice (DTMJ) is primarily responsible for programs and themes geared towards supporting the presence and witness of the member churches (MCs) of the Lutheran World Federation – a Communion of Churches (LWF) globally and locally.  DTMJ also houses the advocacy unit of the LWF.

DTMJ develops theological reflection that articulates the understanding of being Lutheran churches in communion. It discerns and addresses issues that represent theological challenges to the churches today and require global reflection. It supports, equips and strengthens LWF MCs in holistic mission.

DTMJ programs are related to Theological Studies, Church in Mission and Action for Justice and covering a wide area of themes.

The main purpose of this position is to provide timely and efficient administrative support to the staff of the department, to facilitate the implementation of the DTMJ’s and LWF’s activities.

In collaboration with the other DTMJ administrative assistants the incumbent will provide logistics in organising travels and events, handle, share and safeguard information, and ensure staff members receive the necessary support.

Required Qualifications

• High school/commercial school
• Training in Information Management
• Proficiency in English and French; German and Spanish are assets
• Advanced level in office suite, database and DMS or ECDL certification or equivalent
• Knowledge of financial administration / bookkeeping

Additional Study and Experience

• At least 3 years as an administrative assistant preferably within a faith-based/ecumenical/non-profit organization and in an international setting
• Proven ability to interact and work with various cultural enivronments
• Knowledge of LWF member church, mission society, related agency and/or ecumenical organisation

LWF Core Skills

• Working effectively with others – level high
• Achieving results – level high
• Initiative – level confirmed
• Leadership – level confirmed
• Analytical thinking – level confirmed
• Accountability – level confirmed

Required Skills

• Discretion – level high
• Attention to details – level high
• Working under pressure – level high
• Administration assistance – level high
• Information management – level confirmed
• Communication – level confirmed

Position Environment and Dimensions

Internally, as a member of DTMJ Support Team, mainly interacts with the department staff, with other administrative staff, and all staff in the Communion Office and country programs.

Externally, interacts and cooperates with member churches, donors and related agencies, ecumenical organizations, UN, NGOs, any other LWF stakeholders at operational level.

Main Duties

Administrative and Coordination Support

Maintains updated information on stakeholders on relevant institutional platforms.

Provides administrative advice on policies, correspondence manual, templates, and forms when required.

Liaises and prepares correspondence with colleagues, member churches, country program staff and other relevant stakeholders in relation to the department / program activities.

Collects, processes, monitors, and reports on activities for the department.

Processes invoices and expense reconciliations.

Arranges and coordinates logistics for meetings, conferences, travels and visitors, as well as various other requests and queries related to the department.

Supervises induction programs for new staff as per LWF guidelines.

Organise social events for the department.

Documentation and Knowledge Management

Ensures adequate information sharing between staff or stakeholders concerned.

Ensures that correct guidelines and procedures are applied in the department and promotes the use of LWF institutional graphic line, templates and documents.

Ensures an effective information / data / documentation management respecting LWF filing and archiving regulations for the department.

Supports colleagues in information management.

Acts as a resource person in the use of office suite, database and Content Management System.

Actively contributes to the Working Group on Archives.

Communication Support

Processes information and data for presentation purposes.

Puts together informative contributions in department/ program publications, and coordinates their processing with the respective desks.

Takes minutes for department meetings.

Special Duties

As may be assigned by the supervisor.

Major Challenges

To offer an expert and professional support to department staff at a time of restructuring.

To apply, click on the following link:

https://lutheranworld.recruiterbox.com/jobs/fk03izr?cjb_hash=O_qjBI19&apply_now=true

The Lutheran World Federation (LWF) has an opening in its Geneva offices for a

PROGRAM EXECUTIVE FOR MEMBER CHURCH PROJECTS (80%)

Starting date:  as soon as possible

Duration of contract:  initial contract of 5 years

Closing date for applications:  1 December 2019

Work time:  80%

Average travel days per year: extensive (more than 20 days)

Candidates for this position require a church endorsement

Purpose

The Department for Theology, Mission and Justice (DTMJ) is primarily responsible for programs and themes geared towards supporting the presence and witness of the Member Churches (MCs) of the Lutheran World Federation – a Communion of Churches (LWF) globally and locally.   DTMJ also houses the advocacy unit of the LWF.

DTMJ develops and inspires theological reflection that articulates the understanding of being Lutheran churches in communion. It discerns and addresses issues that represent theological challenges to the churches today and require global reflection. It supports, equips and strengthens LWF MCs in holistic mission. LWF is a faith-based organization with a strong commitment to human rights and a long-lasting engagement with the UN.

DTMJ programs are related to Theological Studies, Churches in Mission and Action for Justice and cover a wide area of themes, among them building the capacity of member churches and their projects, and contribute to the LWF communion building. The purpose of the work done by the team “Churches in Mission” is to support, equip and strengthen LWF MCs in their holistic mission through reinforcing their leadership capacities and organizational / structural development, including youth and women.

The incumbent is responsible for projects initiated and implemented by MCs but coordinated by the LWF, following LWF guidelines. Hence, s-he is responsible to gather and screen project briefs and is instrumental in monitoring the implementation and presenting the state of affairs and new project for approval by the Committee for MC projects. S-he assists MCs in their efforts to plan, organize and implement LWF-related projects through project management capacity building. S-he cooperates with the Program Executive for Diakonia and Development who oversees the global program work with MCs and ecumenical partners.

Required qualifications:

• University degree or equivalent in development studies, social studies, economics or business administration.
• Training/Diploma in Project Management.
• Proficiency in project management software; conversant in Office Suite.
• Excellent written and spoken English.  Working knowledge of German, French, Spanish is desirable.

Additional study and experience

• At least 4 years of proven experience in a position involving project planning, management and administration in an international environment, preferably with MCs, mission society or church related organizations.
• Working experience in a developing country.
• Working experience with international standards in the area of PME and their implication in church projects.
• Working experience in audit reports and processes analysis.
• First-hand knowledge of LWF MCs or other churches within the ecumenical movement.

Core LWF skills

• Analytical thinking – level high
• Initiative – level high
• Working effectively with others – level high
• Leadership – level confirmed
• Achieving results –  level confirmed
• Accountability – level confirmed

High level skills required in

• Project management – level high
• Facilitation / negotiation – level high
• Communication – level high
• Innovation – level confirmed
• Resources management / fund raising – level confirmed
• Promotion – level confirmed

Position environment and dimensions

Covers 65 countries / projects

Internally, as a member of the Church in Mission team, mainly interacts with DTMJ Diakonia and Development Team and DTMJ Support Team, with communication staff in DPC, and regional secretaries. Collaborates with other DTMJ program staff and LWF departments on Project Management issues and coordination, in particular with AFJ programs and DWS.

Externally, interacts and cooperates with project holders in MCs, donors and related agencies, ecumenical organizations, and any other LWF stakeholders concerned.

Main duties

Organisational Development Support

Frames organisational needs and develops capacity building activities in MCs on project management accordingly.

Provides coordination for the MC’s projects under her/his responsibility, including conceptual and methodological development.

Engages with MCs and develop the relationships between these churches and the Department for World Service country programs in relation to the projects.

Coordinates and supports the selection, planning, monitoring, evaluation, reporting, and closure of the respective project work.

Coordinates the budgeting process of the projects in close collaboration with the Finance Coordinator, ensures monitoring and reporting of the finances of the project and authorizes all expenses of the program.

Timely and effectively reports on MCs projects.

Learning and Development

Defines, organises and leads/implements trainings on project management needs as necessary, using as much as possible online learning tools like webinars.

Centre of Expertise

Ensures the projects are theologically rooted and development oriented, applying project management cycle.

Performs strategic monitoring on project management issues and resources.

Actively contributes to identify and share good practices for continuous learning and knowledge management purposes, and across regions.

Communication

Ensures a continuous, accessible and appropriate communication flow with all internal and external stakeholders and various audiences, particularly ecumenical organizations and global partners.

In cooperation with the LWF Office for Communications provides content material for and promotes news stories relating to the portfolio.

Project Management, Fundraising and PMER

Collaborates with PMER colleagues on systems implementation, measuring and monitoring, QAA, risk management, and donors’ compliance.

Coordinates the budgeting process of the program in collaboration with the Finance Coordinator, ensures monitoring and reporting of the finances of the program and authorizes all expenses of the program.

Leads the communication with funding partners regarding the programs, in collaboration with the DTMJ Resource Mobilization Officer.

Coordinates further fund-raising efforts for the program, in collaboration with the DTMJ Support Team and Resource Mobilization partners.

Replaces the Program Executive for Diakonia in charge of the “Waking the Giant” program in case of absence.

Special Duties

As may be assigned by the supervisor.

Major Challenges

• To partner and support MCs remotely in their own environment, development state and constraints.
• To reconcile the various interests and constraints between projects holders, donors and LWF, such as funding and reporting.
• To find solutions acceptable by all parties allying pragmatism, accountability, and quality.
• To be a sign of communion solidarity.

To apply, click on the following link:

https://lutheranworld.recruiterbox.com/jobs/fk03oob?cjb_hash=O_Pxgw32&apply_now=true